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<NewsItem contentIssues="true" id="131950" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/131950">
<Title>DoIT to retain Collaborate recordings for 12 months</Title>
<Tagline>Recordings made before July 1, 2023 to be retired</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><span><p><span>Synchronous engagement tools provide platforms for instructors and students to meet during online, hybrid, and hyflex class sessions. Many courses record these live sessions to provide a lecture reference, support test preparation, engage student or group presentations, provide virtual office hours, and more. During the COVID-19 pandemic, however, Collaborate usage exceeded available storage, requiring additional expenses to maintain an unlimited retention practice during uncertain times. As UMBC moves into a post-pandemic period, however, continued storage will incur additional fees each year. </span></p><p><span>Following the </span><a href="https://my3.my.umbc.edu/groups/doit/posts/131264" rel="nofollow external" class="bo"><span>announced Webex recording retention practices</span></a><span>, reasonable limitations on Collaborate recording storage will also be implemented. Beginning July 1, 2023, Instructional Technology will retain Collaborate recordings for 12 months. Thereafter, every July, the previous twelve months of recordings will be retired and removed. A three year cycle is defined in the table below.</span></p><div><table><colgroup></colgroup><tbody><tr><td><p><span><strong>Retirement Month</strong></span></p></td><td><p><span><strong>Removal Year</strong></span></p></td><td><p><span><strong>Retention Year</strong></span></p></td></tr><tr><td><p><span>July 2023</span></p></td><td><p><span>July 1, 2021 - June 30, 2022</span></p></td><td><p><span>July 1, 2022 - June 30, 2023</span></p></td></tr><tr><td><p><span>July 2024</span></p></td><td><p><span>July 1, 2022 - June 30, 2023</span></p></td><td><p><span>July 1, 2023 - June 30, 2024</span></p></td></tr><tr><td><p><span>July 2025</span></p></td><td><p><span>July 1, 2023 - June 30, 2024</span></p></td><td><p><span>July 1, 2024 - June 30, 2025</span></p></td></tr></tbody></table></div><br><p><span>Recordings made prior to July 1, 2021 will be removed on May 30, 2023.</span></p><p><span>If recordings are needed for reuse or longer periods of retention, instructors and session moderators must </span><a href="https://www.class.com/support/collaborate/moderator/recordings#download_recordings_and_transcriptions" rel="nofollow external" class="bo"><span>download important recordings from Collaborate</span></a><span> and upload the MP4 files to Panopto for frequent viewing or cloud storage for long term archive. </span><a href="https://support.panopto.com/s/article/Batch-Upload-Video-Files" rel="nofollow external" class="bo"><span>Uploading a recording to Panopto</span></a><span> provides captions, basic editing tools, </span><a href="https://wiki.umbc.edu/x/qoOEB" rel="nofollow external" class="bo"><span>quizzing within a video</span></a><span>, </span><a href="https://support.panopto.com/s/article/How-to-Embed-a-Video-Into-a-Blackboard-Ultra-Course" rel="nofollow external" class="bo"><span>embedding options for a Blackboard course</span></a><span>, and viewing analytics.</span></p><span>Collaborate recordings include a list of students who attended the live session and chat transcripts, as well as audio/video. As such, Collaborate recordings represent part of a student's educational record and are protected under FERPA for the purposes of privacy. These types of recordings should only be used in the originating course in which the synchronous session occurred, not in other courses. Students who may need access to a recording to fulfill an incomplete will have 12-months of access under this retention policy depending on the terms of the </span><a href="https://wiki.umbc.edu/x/pAZ4B" rel="nofollow external" class="bo"><span>course availability override</span></a><span> requested by the instructor.</span></span><div><span><span><br></span></span></div><div><div><span>As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:</span></div><div><ul><li><span><a href="http://pivot.umbc.edu/" rel="nofollow external" class="bo">PIVOT</a> | <a href="https://doit.umbc.edu/itnm/academic-continuity/" rel="nofollow external" class="bo">Academic Continuity</a></span> | <a href="https://fdc.umbc.edu/teaching/keep-on-teaching/" rel="nofollow external" class="bo">Keep On Teaching</a> | <span><a href="https://doit.umbc.edu/students" rel="nofollow external" class="bo">Student Technology Resources</a></span></li><li><a href="http://www.umbc.edu/faq" rel="nofollow external" class="bo">Check our extensive FAQ collection</a><span> </span></li><ul><li><span><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo"><span>What's new in Ultra?</span></a> | <a href="https://wiki.umbc.edu/x/bwrSAQ" rel="nofollow external" class="bo"><span>Known Issues</span></a><span> </span></span></li></ul><li><span><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">Open a ticket via RT</a></span></li><li><span>Follow the </span><a href="http://my.umbc.edu/groups/instructional-technology" rel="nofollow external" class="bo">Instructional Technology</a> &amp; <a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo">DoIT</a><span> myUMBC groups</span></li><li><a href="http://doit.umbc.edu/itnm/staff/" rel="nofollow external" class="bo">Request a consult</a><span> with <a href="http://doit.umbc.edu/itnm/staff" rel="nofollow external" class="bo">instructional technology staff</a></span></li></ul></div></div></div>
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<Summary>Synchronous engagement tools provide platforms for instructors and students to meet during online, hybrid, and hyflex class sessions. Many courses record these live sessions to provide a lecture...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/131950</Website>
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<Tag>announcement</Tag>
<Tag>class</Tag>
<Tag>collaborate</Tag>
<Tag>policy</Tag>
<Tag>recordings</Tag>
<Tag>retention</Tag>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Tue, 11 Apr 2023 11:13:29 -0400</PostedAt>
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<NewsItem contentIssues="true" id="132445" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/132445">
<Title>Respondus Helps Curtail Cheating while Protecting Privacy</Title>
<Tagline>Supported tools to address your high stakes assessment needs</Tagline>
<Body>
<![CDATA[
    <div class="html-content">As technology continues to advance, traditional classroom practices are enhanced with technologies. In-class assessments that used to take up valuable time are often administered through Blackboard, allowing for more efficient use of class time. However, while at-home activities have their benefits, they can be compromised by various internet resources like Chegg, CourseHero, and ChatGPT, which may help students misrepresent their academic abilities.<br><br><a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=87884496" rel="nofollow external" class="bo">Respondus Lockdown Browser (RLDB</a>) is a tool designed to reduce students' opportunities for academic misconduct during assessments, including high-stakes testing offered through Blackboard. The application disables a test taker's computer from performing certain actions, including taking screenshots, opening additional web pages or search engines, accessing particular network traffic, and generally restricting the opportunities for students to receive outside help. <br><br>RLDB can also operate in conjunction with <a href="https://wiki.umbc.edu/label/faq/respondus-monitor" rel="nofollow external" class="bo">Respondus Monitor</a>, which leverages an end user's computer camera and AI for real-time proctoring. Monitor can be viewed live by the instructor through a web conferencing platform, or the system records the student taking the test so the instructor can view later.<br><br>There are four simple steps to take to turn on the Lockdown Browser: <br><ol><li>Create the assessment, whether <a href="https://help.blackboard.com/Learn/Instructor/Ultra/Tests_Pools_Surveys/Create_Tests_and_Surveys" rel="nofollow external" class="bo">test</a> or <a href="https://help.blackboard.com/Learn/Instructor/Ultra/Assignments/Create_and_Edit_Assignments" rel="nofollow external" class="bo">assignment </a></li><li><a href="https://wiki.umbc.edu/x/3QKVB" rel="nofollow external" class="bo">Enable the settings</a> via the Respondus Lockdown Browser dashboard for the specific assessment</li><li>Select Respondus Lockdown Browser for the assessment</li><li>Save the settings</li></ol><br>Once enabled, the Blackboard assessment will require students to use LockDown Browser. They will need to <a href="https://wiki.umbc.edu/x/roWxBw" rel="nofollow external" class="bo">download a specific installation</a> of the Lockdown Browser that is unique to UMBC. NOTE: Despite rumors to the contrary, RLDB is not <a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=176521697" rel="nofollow external" class="bo">malware</a> and Monitor is designed to safeguard <a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=176521703" rel="nofollow external" class="bo">users' privacy</a>.<br><br>Depending on your course, students will <a href="https://wiki.umbc.edu/x/BQb9Aw" rel="nofollow external" class="bo">access the quiz directly</a> from Blackboard (Ultra) or the Lockdown Browser (Original). TIP: If your assessment requires students to write a lengthy response, the <a href="https://wiki.umbc.edu/x/8BXBBQ" rel="nofollow external" class="bo">answer window can be enlarged</a>.<br><br>Although they're not for everyone, the Respondus Tools can be <a href="https://doit.umbc.edu/news/?id=91035" rel="nofollow external" class="bo">a game-changer</a> for instructors. Both of these tools help reduce the opportunity for cheating, in much the same way one walking around their classroom keeps students' eyes on their own tests. They are not, however, panacea, as students set on circumventing measures to support academic honesty will surely always find ways around one's best laid plans even and perhaps particularly in face-to-face settings. It is important to note, though, that both of these tools are supported by the UMBC's Division of Information Technology (DoIT). <br><br>In the lead-up to mid-term season, but also throughout the year, please remember that consulting and design support from DoIT staff are only an <a href="https://rt.umbc.edu/" rel="nofollow external" class="bo">RT ticket</a> away.<br><br><br><div>~By <a href="https://doit.umbc.edu/itnm/staff/penniston/" rel="nofollow external" class="bo">Tom Penniston</a> &amp; <a href="https://doit.umbc.edu/itnm/staff/hawken/" rel="nofollow external" class="bo">Mariann Hawken</a></div><div><br></div><div><br></div><div>* <a href="https://www.freepik.com/free-vector/online-test-concept-illustration_13246756.htm#query=test&amp;position=34&amp;from_view=search&amp;track=robertav1_2_sidr" rel="nofollow external" class="bo">Image by storyset</a> on Freepik</div></div>
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<Summary>As technology continues to advance, traditional classroom practices are enhanced with technologies. In-class assessments that used to take up valuable time are often administered through...</Summary>
<Website>https://doit.umbc.edu/post/132445/</Website>
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<Tag>assessment</Tag>
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<Tag>lockdown-browser</Tag>
<Tag>online-learning</Tag>
<Tag>penniston</Tag>
<Tag>respondus</Tag>
<Tag>respondus-monitor</Tag>
<Tag>security</Tag>
<Tag>testing</Tag>
<Group token="instructional-technology">Instructional Technology</Group>
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<Sponsor>Instructional Technology</Sponsor>
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<PostedAt>Mon, 10 Apr 2023 08:57:38 -0400</PostedAt>
<EditAt>Mon, 10 Apr 2023 08:59:08 -0400</EditAt>
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<NewsItem contentIssues="true" id="132262" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/132262">
<Title>April Financial Webinars with Retirement Vendors</Title>
<Tagline>Fidelity, Nationwide/MSRP, TIAA</Tagline>
<Body>
<![CDATA[
    <div class="html-content">Join our retirement vendors for live and pre-recorded Financial Education sessions.  Topics include:<div><br></div><div><a href="https://digital.fidelity.com/prgw/digital/wos/Events?planSponsorId=729046" rel="nofollow external" class="bo"><strong>Fidelity</strong></a></div><div><ul><li><span>Take the First Step to Investing</span></li></ul></div><div><span><br></span></div><div><strong><a href="https://msrp.maryland.gov/Portals/0/Files/Webinar/2023/Website%202nd%20Quarter%20Webinar%20Sessions.pdf" rel="nofollow external" class="bo">Nationwide/Maryland Supplemental Retirement Plan</a> (MSRP)</strong></div><div><ul><li><span>Did Someone Say...Taxes in Retirement?</span></li><li>Taming the Credit Monster</li></ul></div><div><br></div><div><a href="https://event.on24.com/eventRegistration/EventLobbyServlet?target=reg20.jsp&amp;eventid=3938985&amp;sessionid=1&amp;key=9513C59ACF14999DC59D0E0E34B17CB3&amp;groupId=4140931&amp;sourcepage=register" rel="nofollow external" class="bo"><strong>TIAA</strong></a></div><div><ul><li><span>The Power of Savings: Gaining financial insights for life</span></li><li><span>Paying Yourself: Income Options in Retirement</span></li></ul></div></div>
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<Summary>Join our retirement vendors for live and pre-recorded Financial Education sessions.  Topics include:    Fidelity    Take the First Step to Investing       Nationwide/Maryland Supplemental...</Summary>
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<Tag>education</Tag>
<Tag>retirement</Tag>
<Tag>savings</Tag>
<Group token="training">Training</Group>
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<Sponsor>Training</Sponsor>
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<NewsItem contentIssues="true" id="132205" important="true" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/132205">
<Title>April Training &amp; Learning Opportunities</Title>
<Tagline>Come learn with us!</Tagline>
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<![CDATA[
    <div class="html-content"><span><p><span>Welcome to April and all the signs of Spring! With warmer days, members of our community spend more time outside and a vibrancy emerges along with the spring flowers. We are over halfway through the semester, with LOTS of great opportunities left to unite and learn together. April brings a focus on change, stress, and mindfulness. </span></p><p><span>April is </span><strong>Stress Awareness Month</strong><span>. Instead of one Wellness Wednesday session, we will be holding a session each Wednesday in April (10:30-12:00) for an exploration of Stress Awareness: causes &amp; impacts, stress management, stress at work, and creating a stress management plan. Come for as many as you are able.</span></p><p><span>Spring brings changes and transitions to our physical environment that we can see all around us. Change in our professional and personal lives aren't always as welcomed and our feelings about change can add to our stress. In April and May we lean into change and our reactions to it with two book discussion groups. First, we have a group based on the book </span><span><em><strong>Managing Transitions: Making the Most of Change</strong></em></span><span>, that is focused on "the human side of organizational change". This discussion is for managers and leaders and is led by Lynne Adams, CHRO, and Jill Wardell, Director of Workplace Learning, OD &amp; Wellness. Second, we have a group based on the book </span><em><strong>Thriving Through Uncertainty: Moving Beyond Fear of the Unknown and Making Change Work for You</strong></em><span>. This group is for anyone wanting to learn more about moving through uncertainty and welcoming change. This discussion group is led by Melody Wright and Monique Conelius of the Workplace Learning, OD &amp; Wellness team.</span></p><p><span>Mindfulness is a great resource to combat stress and uncertainty. Attached is a flyer announcing <strong>Community Mindfulness for Mental Health</strong>; mindfulness opportunities throughout April and May on Tuesdays and Fridays. These sessions are presented by a partnership between Human Resources and Retriever Integrated Health and are open to anyone in our community (students, faculty, staff). Registration for each session is individual, so sign up for those sessions that fit your schedule.</span></p><p><span>Other highlights this month include: two sessions of Violence Prevention: Behaviors of Concern; PMP Training for Supervisors; Effective Delegation; and Unconscious Bias.</span></p><p><span>Save the Date: </span></p><p><span><strong>HR WEEK</strong> is coming the week of May 8th! Join members of Human Resources for sessions throughout the week. Topics include: recruitment and retention; benefits; giving effective feedback; work-life balance; leading hybrid teams, payroll topics, and more! Everyone will also have the opportunity for a virtual meet and greet with all of the HR staff so you can put a face with the name.</span></p><p><strong>Retriever Talks 2023</strong><span> is coming in May! Save May 17th 10:00am-12:00pm with a reception following from 12:00-1:00. More info will be forthcoming.</span></p><p><span>Please share this information with all that we may be able to serve. </span></p><p><span>Happy Learning!</span></p><p><span>Jill Wardell, Monique Conelius, and Melody Wright</span></p><p><span>UMBC Workplace Learning, OD &amp; Wellness</span></p></span></div>
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<Summary>Welcome to April and all the signs of Spring! With warmer days, members of our community spend more time outside and a vibrancy emerges along with the spring flowers. We are over halfway through...</Summary>
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<NewsItem contentIssues="true" id="132108" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/132108">
<Title>Search Ultra content &amp; set up multiple grade schema in April</Title>
<Tagline>Updated functionality supports improved grading workflows</Tagline>
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<![CDATA[
    <div class="html-content"><div><div><div><div><div>A grading schema provides a way for an instructor to establish how a grade is calculated and appears to learners. A schema takes points scored on an assessment and compares it to the chart, which is mapped according to specifications defined by the instructor. The default schema in Ultra courses is based on a points or percentage scale to a letter grade.</div><div><br></div><div>In early April, Ultra courses will support multiple grading schema, allowing faculty to add, copy and edit up to 100 different options in a course for how grades are calculated and appear to students. For example, if an assessment is a pass/fail or complete/incomplete, a grading schema can be created to support this scoring method. Items copied from other courses will keep their grading schema and when copying content and assessments, any configured schemas will also copy, even if not aligned to gradable items.</div><div><br></div><div><img src="https://help.blackboard.com/sites/default/files/images/2023-03/learn_ultra_instructor_Gradebook_GradingSchemas_GradingSchemaCreation.png" alt="Image 1: Example of multiple grading schema" width="500" style="max-width: 100%; height: auto;"></div><div><em>Image 1: Example of multiple grading schema</em></div><div><br></div><div>Another exciting update for Ultra courses is a new search function. Instructors and students can now search course content titles to find items in the course -- this includes folders, learning modules, Ultra Documents, file names, assessments, and discussions. When a user types a few letters, the course search function displays a list of matching items by title. Expanding the search results will provide more information related to the course item(s). Search will also check descriptions of items when this field is used in an Ultra course, but not the content of file attachments.</div><div><br></div><div><img src="https://help.blackboard.com/sites/default/files/images/2023-03/learn_ultra_instructor_CourseContent_TitleSearch_SearchTextbox_2.png" width="500" alt="Image 2: Example of course content search" style="max-width: 100%; height: auto;"></div><div><em>Image 2: Example of course content search</em></div><div><span><br></span></div><div><span>Additional updates to Ultra for April include:</span></div><div><ul><li>Hotspot question enhancements include a circle-shape selector to mark the hotspot.</li><li>Clicking on a student's name will take the instructor to the Student Overview page to view the student's progress in a course from the Gradebook, Roster, Messages, and Discussions.</li><li>Several improvements for the grading process include sorting records by first or last name or grade., accessing items that need grading quickly on the submission page, and posting status.</li><li>Discussion enhancements include a new tab navigation for the student discussions, student activity, and grading.</li><li>Bb Annotate features improved formatting and editing such as font colors, bold, underline, and hyperlinks. Instructors can also edit existing comments.</li></ul></div></div></div><div><span>The <a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo">next update</a> to our Ultra test environment will take place on April 11, 2023. Faculty who are interested in test driving <a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo">new features</a> before they are released to production should </span><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">open an RT ticket</a><span> to request early access. </span><span>Additionally, </span><span>our <a href="https://docs.google.com/spreadsheets/d/1kkG0toIfhmykbbwCeSDd8NopHp19CH7D5rPd95mxji8/edit?usp=sharing" rel="nofollow external" class="bo">Ultra feature tracker is updated</a> and now includes a filter for functional category (e.g., assessment, course management, grading) so you can sort only those items you might be interested in tracking the status. </span><span>Please </span><a href="http://umbc.edu/go/ultra" rel="nofollow external" class="bo">watch the FAQs</a><span>, including </span><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo">the What's New with Ultra page</a><span>, </span><span>and myUMBC for additional information about Ultra. </span></div><div><span><br></span></div><div><span>As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:</span></div><div><ul><li><span><a href="http://pivot.umbc.edu" rel="nofollow external" class="bo">PIVOT</a> | <a href="https://doit.umbc.edu/itnm/academic-continuity/" rel="nofollow external" class="bo">Academic Continuity</a></span><span> </span><span>|</span><span> </span><span><a href="https://fdc.umbc.edu/teaching/keep-on-teaching/" rel="nofollow external" class="bo">Keep On Teaching</a></span><span> </span><span>|</span><span> </span><span><a href="https://doit.umbc.edu/students" rel="nofollow external" class="bo">Student Technology Resources</a></span></li><li><a href="http://www.umbc.edu/faq" rel="nofollow external" class="bo">Check our extensive FAQ collection</a><span> </span></li><ul><li><span><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo"><span>What's new in Ultra?</span></a><span> </span><span>|</span><span> </span><a href="https://wiki.umbc.edu/x/bwrSAQ" rel="nofollow external" class="bo"><span>Known Issues</span></a><span> </span></span></li></ul><li><span><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">Open a ticket via RT</a></span></li><li><span>Follow the </span><a href="http://my.umbc.edu/groups/instructional-technology" rel="nofollow external" class="bo">Instructional Technology</a><span> &amp; </span><a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo">DoIT</a><span> myUMBC groups</span></li><li><a href="http://doit.umbc.edu/itnm/staff/" rel="nofollow external" class="bo">Request a consult</a><span> with <a href="http://doit.umbc.edu/itnm/staff" rel="nofollow external" class="bo">instructional technology staff</a></span></li></ul></div></div></div><div><div></div></div></div>
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<Summary>A grading schema provides a way for an instructor to establish how a grade is calculated and appears to learners. A schema takes points scored on an assessment and compares it to the chart, which...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/132108</Website>
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<NewsItem contentIssues="false" id="132052" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/132052">
<Title>Learn about Supplemental Retirement Account options at UMBC</Title>
<Tagline>Friday March 31st from 11am-12pm via WebEx</Tagline>
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<![CDATA[
    <div class="html-content"><div><strong>Posted from Department of Human Resources Group</strong></div><div><strong><br></strong></div><div><strong>Link to post to join our online event: <a href="https://my3.my.umbc.edu/groups/hr/events/116691">https://my3.my.umbc.edu/groups/hr/events/116691</a></strong></div><div><br></div><div><div><strong>April is National Financial Literacy Month</strong> and in preparation join the Human Resources Benefits Team, on Friday March 31st from 11am-12pm via WebEx, to learn about the Supplemental Retirement Account (401(k), 403(b), 457(b), etc.) options that are offered at UMBC.  </div><div><br></div><div>Topics covered will include:</div><div><ul><li>Who to contact to get more information?</li><li>How to enroll, change or cancel contributions?</li><li>What other resources are available for financial education?</li><li>If already enrolled, how to manage account?</li></ul></div><div><div>The Human Resources Benefits team looks forward to seeing everyone on 3/31/2023.</div></div></div><div><br></div></div>
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<Summary>Posted from Department of Human Resources Group     Link to post to join our online event: https://my3.my.umbc.edu/groups/hr/events/116691      April is National Financial Literacy Month and in...</Summary>
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<NewsItem contentIssues="true" id="131929" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/131929">
<Title>Course Accessibility to Support All Learners</Title>
<Tagline>Technologies to support equitable access to course content</Tagline>
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<![CDATA[
    <div class="html-content"><p><span>DoIT and Student Disability Services hosted a "</span><a href="https://my3.my.umbc.edu/groups/instructional-technology/events/115783" rel="nofollow external" class="bo"><span>Candid Conversation on Enhancing Accessibility</span></a><span>" on March 15th. The session highlighted ways that course accessibility benefits all students and results in inclusive learning and working environments. Student Disability Services and DoIT's Instructional Technology team collaborate to provide resources and support to enhance course accessibility. Proactively designing and teaching a course with accessibility in mind not only supports students with documented accommodations, but also supports </span><a href="https://udlguidelines.cast.org/" rel="nofollow external" class="bo"><span>Universal Design for Learning (UDL)</span></a><span> principles and best practices in course design. In the session panelists shared several key recommendations and resources that are available:</span></p><p><strong><span>Key recommendations for course design and delivery</span></strong></p><ul><li><span>Use </span><a href="https://wiki.umbc.edu/display/faq/Ally" rel="nofollow external" class="bo"><span>Blackboard Ally</span></a><span> to check the accessibility of course content, get guidance on remediating content, and to access alternative formats of course materials.</span></li></ul><ul><li><p><a href="https://help.blackboard.com/Ally/Ally_for_LMS/Instructor/Watch_Videos" rel="nofollow external" class="bo"><span>Videos about Ally</span></a></p></li><li><p><a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=77431280" rel="nofollow external" class="bo"><span>Alternative Formats in Bb Ally</span></a><span> </span></p></li><li><p><a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=77431345" rel="nofollow external" class="bo"><span>Which Alternative Format is Best to Use?</span></a><span> </span></p></li><li><p><span>Student FAQ - </span><a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=77431260" rel="nofollow external" class="bo"><span>How do I download an alt format file generated by Ally? </span></a></p></li></ul><ul><li><span>Use live captioning in online course meetings, either with </span><a href="https://help.webex.com/en-us/article/lzi8h2/Show-or-hide-automated-closed-captions-during-a-Webex-meeting-or-webinar" rel="nofollow external" class="bo"><span>Webex</span></a><span> or </span><a href="https://support.google.com/chrome/answer/10538231?hl=en" rel="nofollow external" class="bo"><span>Google Chrome</span></a><span> browser live captioning enabled.</span></li><li><span>Caption video recordings with automatic captions in </span><a href="https://wiki.umbc.edu/x/pQjBBQ" rel="nofollow external" class="bo"><span>Panopto</span></a><span> or </span><a href="https://wiki.umbc.edu/x/yQ3BBQ" rel="nofollow external" class="bo"><span>VoiceThread</span></a><span>.</span></li><li><a href="https://support.panopto.com/s/article/Batch-Upload-Video-Files" rel="nofollow external" class="bo"><span>Upload a Video</span></a><span> to Panopto</span></li><li><span>Add time limit and due date </span><a href="https://wiki.umbc.edu/x/a4dnB" rel="nofollow external" class="bo"><span>accommodations in Blackboard</span></a><span>.</span></li></ul><p><strong><span><br></span></strong></p><p><strong><span>Accessibility Resources</span></strong></p><p><span>In addition to the tools noted above, the following resources also support accessibility:</span></p><ul><li><span>Create </span><a href="https://wiki.umbc.edu/x/VQjBBQ" rel="nofollow external" class="bo"><span>accessible documents</span></a><span> with Office 365.</span></li><li><span>Review the </span><a href="https://support.google.com/a/answer/1631886?hl=en" rel="nofollow external" class="bo"><span>Google Workspace guide to accessibility</span></a><span>.</span></li><li><span>Explore SDS </span><a href="https://sds.umbc.edu/assistive-technology/" rel="nofollow external" class="bo"><span>assistive technology resources</span></a><span>.</span></li><li><span>Review assistive technology resources available at the</span><a href="http://library.umbc.edu/computers.php#asst" rel="nofollow external" class="bo"><span> AOK Library</span></a><span>.</span></li><li><span>Review </span><a href="https://sds.umbc.edu/resources/information-for-faculty/" rel="nofollow external" class="bo"><span>SDS Information for Faculty</span></a><span>.</span></li></ul><p><strong><span><br></span></strong></p><p><strong><span>Technology Highlight: Class</span></strong></p><p><span>UMBC will be piloting </span><a href="https://www.class.com/higher-ed" rel="nofollow external" class="bo"><span>Class</span></a><span>, a synchronous web conferencing platform built on Zoom's infrastructure. Class provides support for the following:</span></p><ul><li><a href="https://www.class.com/instructor-guide/live-transcription/" rel="nofollow external" class="bo"><span>Live transcription</span></a><span>. All students in a Class session can view captions.</span></li><li><span>Multiple video displays while sharing content, including support for </span><a href="https://www.class.com/support/class/instructor-guide/inviting-a-sign-language-interpreter" rel="nofollow external" class="bo"><span>sign language interpreters</span></a><span> with a dedicated Sign Language Camera.</span></li><li><span>Notes, an upcoming Class feature, will allow students to highlight text from the meeting transcript and add notes.</span></li><li><span>Screen reader compatibility and keyboard navigation.</span></li></ul><div><p><span><br></span></p><p><strong><span>Office of Student Disability Services (SDS)</span><span> </span></strong></p><ul><li><a href="https://sds.umbc.edu/resources/information-for-faculty/" rel="nofollow external" class="bo"><span>Faculty Resources</span></a><span>  </span></li><li><span>Enroll in the SDS Accommodations Support for Faculty Blackboard organization. </span></li></ul><em><span>SDS's </span><span>Accommodations Support for Faculty </span><span>Blackboard organization provides faculty guidance on accessibility in Blackboard, captioning, testing accommodations, and remediating course content.</span></em><blockquote><blockquote><strong><span><br>How to Enroll </span></strong><blockquote><blockquote><blockquote><ol><li><span>Open Blackboard:</span><a href="https://blackboard.umbc.edu" rel="nofollow external" class="bo"><span>https://blackboard.umbc.edu</span></a><span>.</span></li><li><span>Next,</span><a href="https://blackboard.umbc.edu/webapps/blackboard/execute/enrollCourse?context=INMENU&amp;course_id=_68848_1" rel="nofollow external" class="bo"><span> use this link</span></a><span> to self-enroll in the course. </span><span>Note: You must have Blackboard open FIRST before using this self-enroll link or you will encounter an error.</span></li><li><span>Once the self-enroll page loads, click submit to proceed. <img src="https://my3.my.umbc.edu/groups/instructional-technology/posts/131929/attachments/46588" style="max-width: 100%; height: auto;"></span><span>Image 1: Click submit to self-enroll in this training course.</span></li><li><span>On the next page, click OK to confirm enrollment. </span></li><li><span>The course will be immediately available.</span></li></ol></blockquote></blockquote></blockquote></blockquote></blockquote><p><strong><span><br></span></strong></p><p><strong><span>Connect with Student Disability Services</span></strong></p><p><span>Michael Canale</span></p><p><span>Assistant Director, Office of Student Disability Services (SDS)</span></p><p><span><a href="mailto:canale@umbc.edu">canale@umbc.edu</a></span></p><p><a href="https://sds.umbc.edu/" rel="nofollow external" class="bo"><span>Student Disability Services</span></a></p><p><span>Email: </span><a href="mailto:disability@umbc.edu" rel="nofollow external" class="bo"><span>disability@umbc.edu</span></a></p><p><br></p><p><strong><span>Connect with Instructional Technology</span></strong></p><p><span>As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:</span></p><blockquote><ul><li><a href="http://pivot.umbc.edu" rel="nofollow external" class="bo"><span>PIVOT</span></a><span> | </span><a href="https://doit.umbc.edu/itnm/academic-continuity/" rel="nofollow external" class="bo"><span>Academic Continuity</span></a><span> | </span><a href="https://fdc.umbc.edu/teaching/keep-on-teaching/" rel="nofollow external" class="bo"><span>Keep On Teaching</span></a><span> | </span><a href="https://doit.umbc.edu/students" rel="nofollow external" class="bo"><span>Student Technology Resources</span></a></li><li><a href="http://www.umbc.edu/faq" rel="nofollow external" class="bo"><span>Check our extensive FAQ collection</span></a><span> </span></li><li><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo"><span>What's new in Ultra?</span></a><span> | </span><a href="https://wiki.umbc.edu/x/bwrSAQ" rel="nofollow external" class="bo"><span>Known Issues</span></a><span> </span></li><li><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo"><span>Open a ticket via RT</span></a></li><li><span>Follow the </span><a href="http://my.umbc.edu/groups/instructional-technology" rel="nofollow external" class="bo"><span>Instructional Technology</span></a><span> &amp; </span><a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo"><span>DoIT</span></a><span> myUMBC groups</span></li><li><a href="http://doit.umbc.edu/itnm/staff/" rel="nofollow external" class="bo"><span>Request a consult</span></a><span> with </span><a href="http://doit.umbc.edu/itnm/staff" rel="nofollow external" class="bo"><span>instructional technology staff</span></a></li></ul></blockquote><p>Image description: virtual meeting showing participants, chat bubble, closed captions icon, and text with a transcript.<br></p><p><span>~ by </span><a href="https://doit.umbc.edu/itnm/staff/abrams/" rel="nofollow external" class="bo"><span>Josh Abrams</span></a><span>, </span><a href="https://doit.umbc.edu/itnm/staff/ariev/" rel="nofollow external" class="bo"><span>Peter Ariev</span></a><span>, and </span><a href="https://sds.umbc.edu/about-us/meet-our-staff/" rel="nofollow external" class="bo"><span>Michael Canale</span></a></p></div></div>
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<Summary>DoIT and Student Disability Services hosted a "Candid Conversation on Enhancing Accessibility" on March 15th. The session highlighted ways that course accessibility benefits all students and...</Summary>
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<NewsItem contentIssues="true" id="131476" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/131476">
<Title>March streamlines multiple-attempts for ease of grading</Title>
<Tagline>New functionality enhances Ultra courses in time for SP2023</Tagline>
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<![CDATA[
    <div class="html-content"><div><div><div><div><div>The March update to Ultra streamlines the grading interface for multiple attempts in a student's submission. This update reduces the number of clicks and pages, allowing instructors to quickly navigate between submissions. When switching, Ultra will display important information such as the attempt number, time and date of submission, file size, grade (if available) and a late indicator (if applicable). This update applies <span>to both</span> tests and assignments. </div><div><span><br></span></div><div><img src="https://blackboard.umbc.edu/bbcswebdav/institution/doitnews/ultra-updates/ImprovedAttemptSwitching_InstructorViewOfAttemptDropDownMenu.png" alt="Example of multiple attempts on submission page" width="500" style="max-width: 100%; height: auto;"></div><div><em>Image 1: Example of multiple attempts on submission page</em></div><div><br></div><div>In addition <a href="https://my3.my.umbc.edu/groups/instructional-technology/posts/130066" rel="nofollow external" class="bo">to the January update</a> where discussion posts may be deactivated based on due date, this month's update provides faculty with an option to modify a discussion and manually turn off student editing and commenting. Increased control over discussion activity provides faculty with more options to choose when and how discussions start and end in a course.</div><div><br></div><div>Another feature released in March is the ability to reschedule announcements with a new notification alert for students within the course. <span>Some instructors were recreating announcements from scratch to generate the pop-up to help students see an announcement. W</span><span>ith this update, instructors can now reschedule announcements by changing the show on and hide after fields to a future date.</span></div><div><br></div><div>Additional updates to Ultra for March include:</div><div><ul><li><span>A PDF version of the SafeAssign originality report, including clickable sources. Additionally, infrastructure improvements were made to support peak usage.</span></li><li><span>Sorting controls in the Student List view, allowing instructors to sort by grade (low to high / high to low) in the Overall Grade column.</span></li><li><span>Sorting controls on the Anonymous Submissions page for an </span>assessment to sort by grade (low to high / high to low) in the grade column for that assessment.</li><li>Improvements to the Course Activity page, accessed from the Analytics tab, helps helps instructors easily identify students who might be falling behind, select and message students.</li></ul></div></div></div><div><span>The <a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo">next update</a> to our Ultra test environment will take place on March 7, 2023. Faculty who are interested in test driving new features before they are released to production should </span><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">open an RT ticket</a><span> to request early access. </span><span>Additionally, </span><span>our <a href="https://docs.google.com/spreadsheets/d/1kkG0toIfhmykbbwCeSDd8NopHp19CH7D5rPd95mxji8/edit?usp=sharing" rel="nofollow external" class="bo">Ultra feature tracker is updated</a> and now includes a filter for functional category (e.g., assessment, course management, grading) so you can sort only those items you might be interested in tracking the status. </span><span>Please </span><a href="http://umbc.edu/go/ultra" rel="nofollow external" class="bo">watch the FAQs</a><span>, including </span><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo">the What's New with Ultra page</a><span>, </span><span>and myUMBC for additional information about Ultra. </span></div><div><span><br></span></div><div><span>As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:</span></div><div><ul><li><span><a href="http://pivot.umbc.edu" rel="nofollow external" class="bo">PIVOT</a> | <a href="https://doit.umbc.edu/itnm/academic-continuity/" rel="nofollow external" class="bo">Academic Continuity</a></span><span> </span><span>|</span><span> </span><span><a href="https://fdc.umbc.edu/teaching/keep-on-teaching/" rel="nofollow external" class="bo">Keep On Teaching</a></span><span> </span><span>|</span><span> </span><span><a href="https://doit.umbc.edu/students" rel="nofollow external" class="bo">Student Technology Resources</a></span></li><li><a href="http://www.umbc.edu/faq" rel="nofollow external" class="bo">Check our extensive FAQ collection</a><span> </span></li><ul><li><span><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo"><span>What's new in Ultra?</span></a><span> </span><span>|</span><span> </span><a href="https://wiki.umbc.edu/x/bwrSAQ" rel="nofollow external" class="bo"><span>Known Issues</span></a><span> </span></span></li></ul><li><span><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">Open a ticket via RT</a></span></li><li><span>Follow the </span><a href="http://my.umbc.edu/groups/instructional-technology" rel="nofollow external" class="bo">Instructional Technology</a><span> &amp; </span><a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo">DoIT</a><span> myUMBC groups</span></li><li><a href="http://doit.umbc.edu/itnm/staff/" rel="nofollow external" class="bo">Request a consult</a><span> with <a href="http://doit.umbc.edu/itnm/staff" rel="nofollow external" class="bo">instructional technology staff</a></span></li></ul></div></div></div><div><div></div></div></div>
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<Summary>The March update to Ultra streamlines the grading interface for multiple attempts in a student's submission. This update reduces the number of clicks and pages, allowing instructors to quickly...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/130442</Website>
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<Sponsor>Instructional Technology</Sponsor>
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<NewsItem contentIssues="true" id="131383" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/131383">
<Title>March Training &amp; Learning Opportunities</Title>
<Tagline>Come learn with us!</Tagline>
<Body>
<![CDATA[
    <div class="html-content"><div><div>Happy March everyone! The signs of spring are already showing up in our natural environment! (Spring Equinox=March 20th)</div><div><br></div><div>In March,  many of our learning experiences focus on building and maintaining professional relationships.  We offer curated sessions on team building, relationship building and mentoring, as well as our own session on the <strong>Performance Management Process for Supervisors</strong>. </div><div><br></div><div><strong>March Training Calendar</strong></div><div>Attached is a PDF of our March Training Opportunities. This PDF has links to register for each of the events listed. We look forward to seeing you at many of these events to engage you in our community of learning.</div><div>A few events of particular note in our March calendar are: </div><div><br></div><div>March is <strong>Women’s History Month</strong>! The USM Women’s Forum is hosting a webinar on March 15th entitled <strong><a href="https://my3.my.umbc.edu/groups/training/events/116053" rel="nofollow external" class="bo">The Power of Mentoring</a></strong>. This exciting panel discussion of women leaders explore the effect of mentoring and career development. </div><div><br></div><div>Current events led to many requests for <strong>Active Assailant Preparedness Training</strong>. We have two sessions scheduled, one on <a href="https://my3.my.umbc.edu/groups/training/events/115874" rel="nofollow external" class="bo">March 6th</a> and one on <a href="https://my3.my.umbc.edu/groups/training/events/115875" rel="nofollow external" class="bo">March 15th</a> with John Schaible, UMBC’s Emergency Manager. The <a href="https://my3.my.umbc.edu/groups/calt/events" rel="nofollow external" class="bo">Faculty Development Center</a> has two sessions planned as well. Please register for only one session as the presentation will be the same for all sessions. As seats fill, we will assess if more sessions are needed. </div><div><br></div><div>We have revamped our PMP Training for Supervisors and are holding our second session on <a href="https://my3.my.umbc.edu/groups/training/events/113388" rel="nofollow external" class="bo">March 14th</a> with Michale S. Tallon, Director of Employee/Labor Relations. If you are a new supervisor looking for training in anticipation of giving your first PMP, or a seasoned manager looking for a refresher, this is the training for you! If the session is full, please reach out to <a href="hrtraining@umbc.edu" rel="nofollow external" class="bo">hrtraining@umbc.edu</a> and we will let you know when more sessions are scheduled. </div><div><br></div><div>Looking ahead to April, our focus on preparing supervisors and staff for the performance management process continues with curated webinars on <a href="https://my3.my.umbc.edu/groups/training/events/114446" rel="nofollow external" class="bo">Strategies &amp; Tactics to Navigate Difficult Conversations</a> on April 5th and <a href="https://my3.my.umbc.edu/groups/training/events/114449" rel="nofollow external" class="bo">Workplace Wellness that Works for Everyone</a> on April 12th. April is also <strong>Stress Awareness Month</strong>. We will be offering a series on Stress Awareness and strategies to identify, manage, and overcome stress in our work and home lives. More on that coming up!</div><div><br></div><div>Please share the attached flier with all that we may be able to serve. </div><div><br></div><div>Happy Learning!</div><div><br></div><div>Jill Wardell, Melody Wright, and Monique Conelius </div><div>UMBC Workplace Learning, OD &amp; Wellness</div></div><div><br></div></div>
]]>
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<Summary>Happy March everyone! The signs of spring are already showing up in our natural environment! (Spring Equinox=March 20th)     In March,  many of our learning experiences focus on building and...</Summary>
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<NewsItem contentIssues="true" id="131321" important="false" status="posted" url="https://beta.my.umbc.edu/groups/training/posts/131321">
<Title>Call for Proposals: Blackboard's Digital Teaching Symposium</Title>
<Tagline>Submissions due September 18, 2023</Tagline>
<Body>
<![CDATA[
    <div class="html-content">Do you have a digital teaching best practice or experience to share with other educators? What strategies help educators excel and thrive in a shifting higher education landscape?<div><br></div><div>Blackboard/Anthology is looking for presenters to share their experiences with faculty, lecturers, academic technologists, and instructional designers at the <a href="https://my3.my.umbc.edu/groups/instructional-technology/events/116041" rel="nofollow external" class="bo">Spring 2023 Digital Teaching Symposium</a>, a fully-online, one-day conference. <span>Examples of topics include:</span></div><div><br></div><div><span><strong><span><span>Innovations in Teaching and Learning </span></span><span> </span></strong></span><br><ul><li><span>AI/VR/Metaverse </span><span> </span><br></li><li><span>Digital citizenship </span><span> </span></li><li>Teaching tools</li><li>Practical strategies to motivate and retain online learners to increase retention and graduations rates <span> </span></li><li>Low-cost (or free) apps/platforms to enhance teaching</li><li>Data &amp; Analytics <span> </span></li><li>DEI/Accessibility<span> </span></li></ul><br><span><strong><span><span>Digital Teaching Strategies</span></span><span> </span></strong></span><br><ul><li><span>Student engagement</span><span> </span><br></li><li><span>Faculty Training</span><span> </span></li><li>Discipline specific strategies (science, math, psychology)<span> </span></li><li>Applications for student clubs and organizations<span> </span></li><li>Assignments, alternative assessments, course design<span> </span></li><li>Pedagogy<span> </span></li><li>Evaluation &amp; feedback<span> </span></li></ul><br><span><strong><span><span>Teaching in Ultra</span></span><span> </span></strong></span><br><ul><li><span>Transitioning to Ultra</span><span> </span><br></li><li><span>How to organize information in Ultra</span></li><li>Built-in tools such as journals, quizzes, discussions, etc.<span> </span></li></ul></div><div><br></div><div>If you are interested in presenting, please <a href="https://forms.office.com/Pages/ResponsePage.aspx?id=hz6FdcqqJUagClp8ov4acog-XwgmmphAj7NJsHZogYxUOVVHVVpENVYzNVdFM0Y1UDU3WVJVSUZIVy4u" rel="nofollow external" class="bo">fill out the online form</a> to submit your proposal. The deadline is Tuesday, March 14 at 5 p.m. ET.</div></div>
]]>
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<Summary>Do you have a digital teaching best practice or experience to share with other educators? What strategies help educators excel and thrive in a shifting higher education landscape?...</Summary>
<Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/131321</Website>
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<Tag>online-learning</Tag>
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<Sponsor>Instructional Technology</Sponsor>
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