DATE: November 19,2019
TO: Business Managers/Department Chairs/Center Directors/Faculty
FROM: Stan
Jackson
Assistant Director, Office of Sponsored Programs
RE: OSP deadlines over the Winter Break, Dec. 24, 2019 – Jan. 2, 2020
________________________________________________________________
This is a special announcement concerning the OSP schedule for reviewing/approving proposals with deadlines to federal and other agencies that occur during Winter Break this year.
Please note:
1. All proposals with submission deadlines occurring between December 24, 2019 and January 2, 2020 must be fully routed, ready for submission, and released to the OSP office by the close of business on December 18, 2019; and
2. All proposals with submission deadlines occurring between January 2nd and 6th, 2020 (the first 3 business days after the break) will be due to OSP by the close of business on December 19, 2019.
This schedule is consistent with our current
policy, which requires the submission of complete proposals to OSP at least
three business days before the agency submission deadline, since UMBC is during
the Winter Break, OSP will also be closed.
The campus closure during Winter Break will cause a heavy workload on OSP staff, so we will enforce our current policy more consistently. Proposals received after the OSP deadlines specified above will be reviewed on a first come first serve basis and will be submitted only if time permits. In keeping with the deadline enforcement policy of the OVPR any proposal not fully routed and ready for submission by 9:00 a.m. of the deadline date will not be submitted to the agency.
Thank you for your understanding.
]]>9:00 am – 4:00 pm
(Continental Breakfast – 8:00 am)
University of Maryland, Baltimore
University of Maryland BioPark, Discover Auditorium
801 W. Baltimore Street
Baltimore, MD 21201
Course Presenters:
Denise Clark, Associate Vice President for Research Administration – University of Maryland College Park
Ann Holmes, Assistant Dean, Administration and Finance – University of Maryland College Park
Course Description:
The world of research
administration is constantly evolving and technology plays an important
role in that evolution. The introduction of the audit approach called
“Data Analytics” requires we take a deeper dive into our internal
policies, processes, controls, and systems of record to establish what
is adequate “source documentation” for the various transactions we
review and approve. Does your signature constitute your confirmation
that your institution has adequate internal controls in place? Where
have we come from, and where are we going?
This workshop will look at the importance of establishing, implementing and assessing your internal controls as they relate to transactional level detail and philosophical approaches to meeting the reasonableness, allowability, and allocability tests, as well as research administration as a whole. Are internal controls only related to financial transactions? What about the rest of the regulatory environment? How do we implement risk assessment approaches and provide tools for non-financially related aspects of research administration? Internal controls: who is in control and what are the ramifications of a lack thereof? Come explore these issues with us!
Learning Objectives:
Prerequisites: Working knowledge of the Uniform Guidance and over three years’ experience in research administration.
Who Should Attend?
Notice Number: NOT-OD-19-109
Key Dates
Release Date: July 10, 2019
Issued by
National Institutes of Health (NIH)
Agency for Healthcare Research and Quality (AHRQ)
Centers for Disease Control and Prevention (CDC)
Purpose
By way of this Notice, NIH, AHRQ, and CDC announce that individuals supported by research training, fellowship, research education, and career development awards will be required to have ORCID iDs (Open Researcher and Contributor Identifiers) beginning in FY 2020.
ORCID iDs are unique, persistent digital identifiers that distinguish individual investigators and can be used to connect researchers with their contributions to science over time and across changes of name, location, and institutional affiliation. These free identifiers are assigned and maintained by the non-profit organization ORCID.
In response to recommendations from the Advisory Committee to the NIH Director and the National Science and Technology Council's Working Group on Research Business Models that federal agencies adopt tools and approaches to simplify applicant reporting and improve the tracking of career outcomes, NIH introduced the option for PD/PIs and other users to associate an ORCID identifier with their eRA Commons Personal Profile in 2017. Since that time, more than 30,000 eRA Commons Profiles have been linked to ORCID iDs.
In addition, more than 7,000 journals now use ORCID iDs and, with
the permission of users, can automatically populate ORCID user accounts
with their citations when they publish. Federal grant applicants can
also link their ORCID accounts with SciENcv (Science Expert Network Curriculum Vitae), to simplify the creation of biosketches for grant applications.
The requirement for ORCID identifiers will be implemented through the appointment process for those appointed to institutional awards and through the application process for those applying for individual awards.
In October 2019, the requirement for ORCID identifiers will be incorporated into the appointment process for trainees, scholars, and participants supported by institutional research training, career development, and research education awards that require appointments through the xTrain system, including the following:
T03, T15, T32, T34, T35, T37, T42, T90/R90, TL1, TL4, TU2, K12/KL2, R25, R38, RL5, RL9
At the time of appointment, the xTrain system will check whether appointees have ORCID iDs and appointments will be not be accepted for agency review unless an ORCID iD is linked to the individual's eRA Commons Personal Profile.
Beginning with receipt dates on or after January 25, 2020, the requirement for ORCID identifiers will be enforced at the time of application for individual fellowship and career development awards, including the following:
F05, F30, F31, F32, F33, F37, F38, F99/K00, FI2, K01, K02, K05, K07, K08, K18, K22, K23, K24,
K25, K26, K38, K43, K76, K99/R00
eRA system validations will check whether applicants have ORCID iDs and applications will not be accepted unless an ORCID iD is linked to the PD/PI's eRA Commons Personal Profile.
At this time, prospective applicants for individual fellowship and career development awards are encouraged to follow the ORCID link from their Personal Profiles in the eRA Commons , where they can either link their eRA profiles to existing ORCID accounts or create ORCID profiles and link them back to the eRA Commons. Similarly, PD/PIs of institutional research training, career development and research education awards are urged to begin alerting potential appointees to do the same.
Inquiries
Please direct all inquiries to:
For inquiries concerning the policy described in this Notice, contact: NIHTrain@mail.nih.gov
For technical assistance or inquiries, contact the eRA Service Desk, via one of the options described at: https://grants.nih.gov/support/index.html