Reporting Data Management and Sharing (DMS) Plan Activities in the Research Performance Progress Report (RPPR)
Notice Number: NOT-OD-24-123
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-24-123.html
Purpose:
This Notice informs the extramural research community of planned changes to the Research Performance Progress Report (RPPR) instructions to address the NIH Data Management and Sharing Policy. Upon receiving approval from the Office of Management and Budget (OMB) Office of Information and Regulatory Affairs (OIRA), NIH will issue new DMS RPPR questions that align with the NIH Final Policy on Data Management and Sharing, to include updates on the status of data sharing, repositories and unique identifiers for data that have been shared.
Availability of Additional Guidance
The updated NIH RPPR Instruction Guide will be posted to the Research Performance Progress Report (RPPR) page upon approval from OIRA. NIH plans to implement the new questions for RPPRs submitted on or after October 1, 2024.
Please refer to the full notice linked above for further details.
Should you have any questions, please contact the Office of Sponsored Programs.
]]>Background:
Meeting deliverable requirements is a critical component of sponsored awards. In particular, timely submission of all Reports – and, in particular, Annual Progress Reports, Outcomes Reports, and Final Technical Reports -- are an integral part of the terms and conditions of the Award. The Principal Investigator (PI) is responsible for ensuring all technical deliverables/reports are submitted on time to NSF (with a copy provided to OSP as well) by the specified due date.
Overdue reports have come under greater scrutiny recently and require greater diligence and compliance to ensure that ALL reports are submitted on time. Failure to submit a Report by the deadline may result in NSF taking any and/or all of the following actions that may have explicit negative consequences and impacts for the PI and Co-Is on the Project, other UMBC Departments, and in extreme cases, the University as whole:
Procedure For All NSF Reports:
Project reports must be submitted by the PI in Research.gov no later than 90-days prior to the end of the current budget period to provide sufficient time for review and approval by the cognizant NSF Program Officer. The report becomes overdue the day after the end of the current budget period if it has not been submitted by the PI and approved by the cognizant NSF Program Officer.
NSF currently sends out automated notifications (from email: reporting@nsf.gov) around the first day of each month. These notifications alert the PI and OSP of pending due dates for various Reports, including Annual Progress, Outcomes, and Final Technical Reports. These emails are sent at the 30-, 60-, and 90-Day mark prior to the end of the current budget period. Notifications are also sent by NSF in the event that your Report is overdue. The Due Date for the Report is one (1) day after the end date of the current budget period. These automated notifications provide the impetus for the PI to submit their Reports.
Additionally, a running list of all NSF Reports and upcoming overdue dates are provided on Research.gov (navigate to the “Awards & Reporting/Project Reports” page) and can be accessed by OSP personnel at any time. The OSP Manager will follow-up with the PI if they fail to submit the Report by the stated due date.
Please consult and bookmark the following link to the NSF Proposal and Award Policies and Procedures Guide (NSF PAPPG (NSF 24-1) as it pertains to NSF Reporting Requirements (see NSF 24-1 Chapter VII.D). Additionally, please see the Uniform Guidance (2 CFR Part 200) and be compliant with the Federal Annual Reporting Guidelines as specified in 2 CFR 200.328.
Procedure & Consequences for Submitting Late NSF Final Reports:
If a Final Technical Report is due, the OSP Close-out Manager will coordinate with the PI’s OSP Grants and Contracts Manager to ensure that the PI is not being unnecessarily emailed twice and to clarify any potential extenuating circumstances.
1. Upon becoming aware of a past due technical report or at 30 days past due, the OSP Grants and Contracts Manager will email the PI with a “cc” to the unit business office that the report is past due, and should be submitted asap.
2. At 60 days past due, a reminder will be sent to the PI, cc’ing the unit business office and the unit Chair or Director, and the Associate Dean for Research.
3. At 90 days, the OSP Grants and Contracts Manager will forward the previous PI email and notify the OSP Director, who will send an email to the PI cc’ing the unit business office, the Chair, the Associate Dean for Research, and the Dean as well as the Associate Vice President for Research (AVPR). The OSP Director will indicate that if the report is not submitted within the next 30 days, it may lead to the suspension of OSP processing any award actions for any of the PI’s awards until the overdue report has been cleared.
4. At 120 days, the ORCA AVPR will email the PI cc’ing the unit business office, the unit Chair or Director, the Associate Dean for Research, and the Dean about enforcement action that may include suspension of award actions by OSP.
A Special Note on the Submission of FINAL Reports:
From 2 CFR 200.344: “All financial, performance, and other reports as required by the terms and conditions of the Federal award must be submitted no later than 120 calendar days after the end date of the period of performance. A subrecipient must submit to the pass-through entity, no later than 90 calendar days (or an earlier date as agreed upon by the pass-through entity and subrecipient) after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award”.
As reflected in the Project Report System, the report is considered due during the 120-day period. If the report has not been submitted by the PI and approved by the cognizant NSF Program Officer within the 120-days period, the report becomes overdue.
Submitting late FINAL Reports may have additional implications as specified in 2 CFR 200.344(i), there is a failure to submit all reports within one year of the period of performance end date, , the Federal awarding agency must report the non-Federal entity's material failure to comply with the terms and conditions of the award with the OMB-designated integrity and performance system (currently FAPIIS). Federal awarding agencies may also pursue other enforcement actions per § 200.339.
It is imperative that ALL FINAL Financial, Technical, and Other Reports are submitted by the specified Due Date!
----------------------------------------------------------------------------------------------------------------
NCURA Region II is now accepting nominations for the 2024 Cheryl-Lee Howard Mentor Me Program. The Cheryl-Lee Howard Mentor Me Program is a mentoring program providing educational and professional development opportunities for the members of the Region. We are also accepting self-nominations from those who would be interested in serving as mentors.
The Mentor Me Program provides a one-on-one, targeted approach to learning about the profession of research administration and NCURA at both the regional and national levels. The program matches a Mentee with a Mentor who has complementary skills, background, and experience to assist them in identifying leadership and professional development goals and objectives.
MENTEES
Deadline: March 13, 2024, by 5:00pm EDT. Late applications will not be accepted.
Eligibility: Mentees must be research administrators from the Region II geographic area and must be members of NCURA at the time of nomination. Self-nominations are permitted.
Selection: Up to five mentees will be selected for the 2024 program. Recipients are selected based on nominations received by the deadline and considered by the Region's Mentor Me Committee.
Process: Complete and submit the Application Form (also available as a Word document at Mentor Me | NCURA Region 2, scroll to the bottom under the FAQ) with a letter of support from the nominee's supervisor and one active NCURA member (from any region) to the Chair of the Mentor Me Committee, Mary Louise Healy at mhealy11@jhu.edu.
MENTORS
If you are interested in serving as a mentor, please send your resume and a brief (no more than one page) statement describing why you would like to serve as a mentor and how you believe you can contribute in this capacity to Mary Louise Healy (mhealy11@jhu.edu). We are creating a pool of mentors to allow us to best match mentor expertise, background, and interests with those of our mentees. There is no deadline.
For More Information: Mentor Me | NCURA Region 2
]]>NIH Guidance on Marking Changes in Resubmission Applications
Notice Number: NOT-OD-24-061
Purpose
This Notice informs the applicant community that, effective May 25, 2024, this guidance replaces previous guidance on marking changes in Resubmission applications. The use of markups such as bracketing, indenting, highlighting, bolding, italicizing, underlining, margin lines, change in typography, font, or font color, or any other type of markup should not be used to identify changes in Resubmission applications.
Changes made to a Resubmission application should only be outlined in the Introduction attachment. The Introduction must include a summary of substantial additions, deletions, and changes to the application. It must also include a response to weaknesses raised in the Summary Statement. Unless otherwise indicated in the Table of Page Limits, the Introduction may not exceed one page.
Please refer to the full announcement linked below for more details.
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-24-061.html
Should you have any questions, please contact the Office of Sponsored Programs.
]]>New PAPPG
The National Science Foundation has just recently issued the NEW (2024) Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 24-1). The new PAPPG will be effective for proposals submitted or due on or after May 20, 2024.
We highly recommend reviewing the by-chapter Summary of Changes provided in the PAPPG. It provides a great snapshot and some in-depth detail into new changes and revisions over previous versions.
Additionally, NSF is providing a special PAPPG Webinar -- Updates to the NSF Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 24-1 )-- which will cover the changes and clarifications to the PAPPG. The webinar will be held on Tuesday, March 12, from 2:00 – 3:00 PM EST.
There is no cost to participate in the webinar. Please feel free to register by clicking on the button below:
New NSF Research Security Training Modules
NSF has launched four interactive online research security training modules, now available to researchers and institutions across the U.S. These modules are designed to facilitate principled international collaboration in an open, transparent and secure environment that safeguards the nation's research ecosystem.
Fueled by the "CHIPS and Science Act of 2022," these training modules signify a major first step in reconciling the needs of the research, law enforcement and intelligence communities to pursue trusted relationships in the global research community while minimizing economic and security risks. They provide researchers with clear guidelines and effective strategies to protect against existing and emerging research security threats. The modules also reinforce NSF's commitment to President Biden's priorities to strengthen protections of U.S. government-supported research as outlined in the National Security Presidential Memorandum-33.
MODULES:
Module 1: Introduction to Research Security
Module 2: The Importance of Disclosure
Module 3: Manage and Mitigate Risk
Module 4: The Importance of International Collaboration
These training modules can be taken online, and users can download a completion certificate. The modules are also free to download for institutions to integrate into their learning management systems.
]]>