Wed, 07 Apr 2021 13:13:35 -0400

Reminders of NIH Policies Related to Closeout

Notice Number: NOT-OD-21-102

https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-102.html

Purpose

The intent of this Notice is to remind recipients of the deadlines for drawing funds from the Payment Management System (PMS) and the process for reconciling errors. Recipients may request payments from PMS up to 120 days past the period of performance end date, to liquidate obligations incurred during the period of performance.

Liquidation Period

A recipient may draw funds up to the date that its Final Federal Financial Report (FFR) is due to NIH or up to 120 days past the period of performance end date (see NOT-OD-15-135); PMS will automatically reject any request made after 120 days past the period of performance end date.

Additional Time Required for Orderly Closeout

Recipients must submit a final FFR, Final Research Performance Progress Report (RPPR), and Final Invention Statement and Certification within 120 calendar days of the end of the period of performance (see NIHGPS Section 8.6).

Reconciling Errors

In rare cases, a recipient may need to revise or amend previously submitted expenditures more than 120 days past the period of performance end date in order to revise a previously submitted FFR. In these cases, the AOR must notify the IC Grants Management Specialist listed in the NoA for additional guidance (see NIHGPS Section 8.4.1.5.3).

Please refer to the full notice linked here: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-102.html

Should you have any questions, please contact the Office of Sponsored Programs.