Description, Proper Use & Etiquette of OSL Owned List Procs

The Office of Student Life (OSL) created the list procs below in an effort to clearly and accurately communicate information in a timely fashion to the leaders of UMBC’s undergraduate student organizations and their advisors.

UNDERGRADUATE STUDENT ORGANIZATION MEMBERS LIST PROCS

I. ALL UNDERGRADUATE STUDENT ORG LIST PROC (Presidents & Treasurers)

• oslinfo@lists.umbc.edu is a moderated list proc used by The Office of Student Life to send important information regarding events and information pertaining to student organizations. Information you can expect to see includes announcements about registration, Involvement Fest, leadership awards, etc. All currently registered student organization presidents and treasurers will be enrolled by OSL as list proc subscribers, but enrollment is open to any additional student organization officers interested in joining. Subscribers will receive messages but will not be able to send messages to this list proc. NOTE: It is our expectation that officers will remain subscribed to this list proc as it is the primary means for OSL/SGA to disseminate essential information. You will be held accountable for information conveyed on this list proc; therefore removing yourself from it does not negate your responsibility for the information conveyed.
• stuorgs@lists.umbc.edu is a second list proc available to student organization members & others in the UMBC community that is not moderated. The purpose of this list proc is and will continue to be for advertising events, sharing of information between organizations, and engaging in dialogue around hot topics. This list is open for self-subscription; members are also able to self-unsubscribe at anytime. The views and/or content of e-mails sent over this list proc do not necessarily represent the views of the Office of Student Life, nor is it reviewed or verified by any official UMBC entity. As such, UMBC is not responsible for the content or the accuracy of such content contained in any of these sent e-mails.

II. FRATERNITY & SORORITY LIST PROCS

• greeklife@lists.umbc.edu is a moderated list proc used by The Office of Student Life to send important information regarding events and information pertaining to all Greek organizations. Information you can expect to see includes announcements about newsletters, upcoming events, Greek awards, etc. All currently registered members of Greek organizations will be enrolled by OSL as list proc subscribers. Subscribers will receive messages but will not be able to send messages to this list proc.
• greekpres@lists.umbc.edu is a moderated list proc used by The Office of Student Life to send only important information regarding events and information pertaining to all Greek organizations, specifically Chapter Presidents. Information you can expect to see includes announcements about registration, upcoming events, Greek awards, etc. The Chapter President of each Greek organization will be enrolled by OSL as list proc subscribers. Subscribers will be able to receive and send messages

NOTE: It is our expectation that officers will remain subscribed to this list proc as it is the primary means for OSL to disseminate essential information. You will be held accountable for information conveyed on this list proc; therefore removing yourself from it does not negate your responsibility for the information conveyed.

III. STUDENT ORGANIZATIONS WHO SERVE LIST PROC

• sows@lists.umbc.edu is a list proc available to student organization members & others in the UMBC community that participate in community service and is not moderated. The purpose of this list proc is and will continue to be for advertising events, sharing of information between organizations, and engaging in dialogue around community service and volunteerism. This list is open for self-subscription; members are also able to self-unsubscribe at anytime. The views and/or content of e-mails sent over this list proc do not necessarily represent the views of the Office of Student Life, nor is it reviewed or verified by any official UMBC entity. As such, UMBC is not responsible for the content or the accuracy of such content contained in any of these sent e-mails.

IV. LIST PROC ETIQUETTE:

It is essential to self-govern with respect to list proc etiquette for all list procs made available for use. Here are a few important guidelines to keep in mind:

a. If an organization uses the list proc to advertise an event they should clearly label in the subject line the name of the organization and the event for which they are advertising. For example, if SGA is advertising the Election Night Extravaganza the subject line should be something like SGA Event Election Night Extravaganza. This is in order to allow those who wish to delete the e-mail to do so easily. Furthermore, only 1 e-mail per event should be sent out on the list proc.

b. Please be conscious of language and respectful to other users of the list proc.

c. Please be conscious of who you are replying to as some responses are better addressed to the sender instead of the entire list proc.

d. To unsubscribe, please self-unsubscribe by visiting myUMBC using the directions below. Please do not reply/send an e-mail to the list proc requesting to unsubscribe.

VI. LIST PROC SUBSCRIPTION INSTRUCTIONS:

To add yourself to an OSL list proc, please follow the instructions below:

• Log into myumbc
• Under the tab that says your first and last name, next to the log-out button, click "profile"
• Under the email settings section on the right, click "mailing lists"
• All click “index of lists” on the upper left corner
• Scroll down and find the "stuorgs lists" mailing list and click “subscribe”

To remove yourself from an OSL list proc, please follow the instructions below:

• Log into myumbc
• Under the tab that says your first and last name, next to the log-out button, click "profile"
• Under the email settings section on the right, click "mailing lists"
• All of the groups you currently belong to are on the left, in order to remove youself click on the gorup, then under "list operations" click "unsuscribe"

If you have any questions regarding list procs or other resources provided by OSL to student organizations please feel free to contact Sara Leidner, Coordinator of Student Organizations & Involvement via e-mail at sleidner@umbc.edu or by calling (410) 455-3623.