Research Administrator's Mentoring Program FY2026 Sign-up Form
Deadline: Wed, June 4 to Sign-up for Mentoring!
UMBC Research Administrator's Community:
Are you interested in networking, sharing resources, and learning best practices within UMBC's Research Administrator's Community?
We are looking for both Mentors and Mentees who would like to benefit from this program.
Wednesday, June 4 is the deadline to sign-up for our FY2026 Research Administrator's Mentoring Program.
We welcome all questions and comments about the program and encourage you to speak with your supervisor about interest and time commitments.
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UMBC Research Administrator's Community: Are you interested in networking, sharing resources, and learning best practices within UMBC's Research Administrator's Community? We are looking for...
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Office of Contract and Grant Accounting (OCGA)
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Office of Contract and Grant Accounting (OCGA)
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Mon, 02 Jun 2025 10:36:42 -0400
UMBC Gap Guidance regarding NSF Facility and Administration Policy
Dear Colleagues,
On Friday, May 2, The National Science Foundation (NSF) announced a new 15 percent Facility & Administrative (F&A) Cost Recovery policy
for implementation today, Monday May 5, 2025. This new policy does not
impact existing or continuations of existing awards. However, it does
impact new awards for already submitted, and to-be-submitted, proposals.
As you may know, UMBC’s current F&A Cost Recovery rates
are approved by the federal government (HHS is our Cognizant Federal
Agency for our federally-negotiated F&A Rate Agreement across all
agencies) after a comprehensive process that includes an audit and
review of actual expenditures, as well as an extensive negotiation. The
application of the federally approved F&A rates allows UMBC to
recover the actual costs required to complete the proposed work in
support of our research and creative achievement community.
This new NSF policy has no basis on UMBC’s actual
costs. Acceptance of any rate that does not cover UMBC’s costs
represents an unsustainable cost burden on UMBC. UMBC has been advised
that any proposal submitted to or any approved award accepted from NSF
at the 15% F&A rate may represent legal acceptance of this capped
rate for all of our federal contracts and grants.
UMBC anticipates that, as with other
agencies who have attempted similar policies, a Temporary Restraining
Order (TRO) will be placed on this NSF F&A policy. However, there
may be a gap between such a TRO and an award issuance or proposal
submission.
Therefore, at this time, UMBC will only
submit proposals to and accept awards from NSF utilizing our federally
negotiated and approved F&A Cost Recovery rates. Please understand
that there is a valid concern that proposals submitted with an F&A
Rate above the 15% cap may be returned to the institution without
review. We will not be able to accept any NSF awards with a 15% F&A
cap at this time.
While we appreciate the potential negative
impact this decision may have on members in our research and creative
achievement community, we hope this gap guidance will become moot once a
TRO has been issued.
To learn more about F&A at UMBC, please see the UMBC F&A Rate Information page.
Sincerely,
Dean A. Drake
Associate Vice President for Research and Creative Achievement
Cheryl joins UMBC after an impressive tenure at our sister institution the University of Maryland, Baltimore within their School of Medicine, where she most recently served as the Director, Contracts and Grants. Cheryl brings a wealth of experience including over 14 years of research administration.
Her departmental perspective will inform our team and allow us to better understand and service the needs of our UMBC community. Cheryl has a proven track record as a collaborative leader and has been instrumental in building high functioning teams at UMB’s School of Medicine.
Please join me in welcoming Cheryl to UMBC!
Sincerely,
Bryan Casey
Asst. Vice President and Controller
]]>
Dear Research and Creative Achievement Community, I’m happy to announce that today May 5th , Cheryl Young has joined the Office of Contract and Grant Accounting as our Director. Cheryl joins...
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Mon, 05 May 2025 10:46:21 -0400
Mon, 05 May 2025 12:03:26 -0400
OCGA's newest team members
Help us to welcome our new OCGA team members!
The Office of Contract and Grant Accounting is very pleased
to welcome our newest staff, Sheronda Bowie and Angie White.
Sheronda started on February 24 as our new Grant Accountant
and Angie’s first day is today. She is our new Senior Financial Analyst.
We are so excited to have both new members of our team!
Sheronda’s email: sbowie1@umbc.edu
Angie’s email: awhite12@umbc.edu
How to find your Grant Accountant in PeopleSoft
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The Office of Contract and Grant Accounting is very pleased to welcome our newest staff, Sheronda Bowie and Angie White. Sheronda started on February 24 as our new Grant Accountant and Angie’s...
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Mon, 07 Apr 2025 10:39:29 -0400
NCURA webinar for Service Units
View the March 24, 2025 NCURA webinar for free!
The webinar will be held virtually on March 24, 2025 from 2:00 - 3:30pm with an after the show talk with faculty from 3:35 - 4:30pm.
Service Center Managers and Administrative support - this is for you!
Instructions on using the link can be found
here.
As federal funding policies continue to evolve, institutions managing
service centers must proactively adapt to potential reductions in
research funding and shifting cost recovery limitations.
This session
explores the financial and operational complexities of service center
management, focusing on advanced cost analysis, rate setting strategies,
external user pricing, and compliance with federal guidelines. With
ongoing discussions surrounding limitations on indirect cost
recovery—such as the recently proposed 15% cap at NIH—institutions face
increased pressure to maximize cost recovery while ensuring compliance.
This session will examine strategies for optimizing service center
operations, developing sustainable financial models, and leveraging
alternative revenue sources. Through real-world case studies and
interactive discussions, participants will learn how to align their
service center structures with institutional priorities while navigating
federal cost principles, financial sustainability, and external audit
expectations.
Learning Objectives
Join us for this informative session, where we will:
- Analyze cost structures and rate-setting methodologies to ensure
financial sustainability while maintaining compliance with federal
guidelines.
- Explore strategies for mitigating the impact of potential reductions in federal research funding on service center operations.
- Discuss best practices for maximizing cost recovery, including external user pricing and appropriate subsidy allocations.
- Identify key considerations for aligning service center financial management with evolving federal funding priorities.
This session is ideal for research administrators, financial
managers, and institutional leaders responsible for overseeing service
center operations and research support facilities. Attendees should have
a working knowledge of service center cost recovery principles and
federal funding regulations.
Accounting, will assist with complex award management activities and provide
oversight
both within the department and with peers on campus.
The Senior
Financial Analyst will be responsible for post award financial
compliance and accounting on various complex federal and non-federal
grants, stay current on latest updates and changes in Uniform Guidance
acting as a resource for peers, department administration and faculty.
Will oversee financial reporting, internal and external as assigned
including preparing financial metrics, models and other reports.
UMBC offers competitive compensation. This role starts at $74,000 and has over 4 weeks of vacation for regular full time roles.
Required Minimum Qualifications:
- Bachelor Degree
- Four years of related experience in sponsored research and/or financial positions, preferably in a higher education setting.
- Knowledge of Federal guidelines/procedures for grants and contracts.
- Knowledge and understanding of Peoplesoft Finance or other ERP accounting systems preferred.
- Knowledge of accounting and budgeting practices.
- Ability to utilize Excel to analyze data, prepare and maintain complex financial metrics, models and reports.
- Ability to work independently, assess issues and exercise sound judgment. Execute decisions with limited direction.
- Ability to prioritize work such to meet mission critical deadlines for multiple tasks.
- Ability to work with a large, complex, and deadline driven workload
- Ability to adapt and utilize automated processes and adapt to new software systems.
- Ability to work virtually using Webex, Teams, Zoom, and other Microsoft products made for collaboration.
- Excellent organizational, analytical, and customer service skills.
- Excellent written and oral communication skills
]]>
The Senior Financial Analyst, reporting to the Director of Grant & Contract Accounting, will assist with complex award management activities and provide oversight both within the department...
https://listings.umbc.edu/cw/en-us/job/494692/senior-financial-analyst
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Mon, 11 Nov 2024 14:20:45 -0500
Sponsored Projects Manual Payroll Request
New procedure for Sponsored Projects Manual Payroll Requests
The Office of Contract and Grant Accounting (OCGA) is implementing a new procedure for those rare instances when a salary adjustment cannot be processed through a retro (payroll cost transfer).
The use of the manual payroll journal for sponsored funds, in lieu of a retro, will only be approved on rare occasions.
Manual Payroll Request DocuSign form is the first step in the process of gaining approval to submit a manual payroll request journal entry.
Please see the attached
slides for detailed instructions on how to access the form, how to complete the form successfully, and when to use the form.
As a resource, there is also content on the
OCGA website under Cost Transfer Procedures on Sponsored Projects, section Manual Payroll Requests.
]]>
The Office of Contract and Grant Accounting (OCGA) is implementing a new procedure for those rare instances when a salary adjustment cannot be processed through a retro (payroll cost transfer)....
https://cga.umbc.edu/cost-transfer-procedures-on-sponsored-projects-2/
Document
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Thu, 07 Nov 2024 15:25:29 -0500
Record Retention Dates in PeopleSoft
Where to find Record Retention dates in PeopleSoft
Q: My project is closed, where do I navigate to in PeopleSoft to find the record retention date?
A: Main Menu --> Grants --> Awards --> Grants Project Summary Page
* Scroll to the very bottom of the screen to the section: Final Report Requirements / Status
* Look for Description: Financial Record Retention Dt
Submission Date: xx/xx/xxxx
Tip: If you don't see the Financial Record Retention Dt line, click on View All (on the right) to make sure you can see all lines
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Q: My project is closed, where do I navigate to in PeopleSoft to find the record retention date? A: Main Menu --> Grants --> Awards --> Grants Project Summary Page * Scroll...
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Thu, 31 Oct 2024 15:01:33 -0400
Spring 2024 EFFORT certification due 9/30/2024
MONDAY, Sept 30 is the last business day to certify Effort
To the UMBC Sponsored Award Community,
Thanks to those of you who have completed your Effort Report
Certifications!
This is a reminder that Effort Reports for Spring 2024 are
due no later than Monday, September 30, 2024.
The Spring 2024 period includes Payroll 2024-015 through
Payroll 2024-027 (from December 31, 2023 through June 29, 2024).
Effort Reports are both a Compliance
Tool and a Grants Management Tool. Late effort reports are deemed out of
compliance with federal regulations and UMBC procedures.
To find out whether you have open effort reports for Spring 2024 (see page 6, Year: 2024 Period: Spring) and to learn how to certify them,
see the attached Effort Report
Quick Guide with screenshots for your convenience.
IF YOU ARE NEW TO Effort Report Certifications: see
page 12, #1 in the Quick Guide for information on how to gain certification
access. You will not be able to certify without proper access in PeopleSoft.
IF THE PI ON THE PROJECT IS NOT AVAILABLE to certify
due to termination, sabbatical, etc. see page 12, #2 in the Quick Guide for
instructions. Requests must come directly from the department
chair/dean/director.
Your timely commitment to this process is appreciated.
]]>
To the UMBC Sponsored Award Community, Thanks to those of you who have completed your Effort Report Certifications! This is a reminder that Effort Reports for Spring 2024 are due no later...
Document
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Fri, 27 Sep 2024 10:24:29 -0400
NYC Research Administration Demonstration (RAD) Series
Free virtual professional development series
New York University offers a free professional development series for all higher education
administrators, organized as part of NYU's NYC Research
Administration Demonstration (RAD) Series.
Included in the series is the upcoming "Post Award Impacts for the 2024 UG Changes" offered on Tuesday, July 23, 2024 at 12:00p-1:30p EDT.
Registration can be found here.
]]>
New York University offers a free professional development series for all higher education administrators, organized as part of NYU's NYC Research Administration Demonstration (RAD) Series....
https://docs.google.com/forms/d/e/1FAIpQLSd328QLH1yLwVM0e7L8kx135wUi24t-5bmCzvtXSJiiCS-cWg/viewform
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Wed, 29 May 2024 09:52:28 -0400