HR Employment is pleased to announce new resources on video interviewing and the creation of additional video interview statuses in the PageUp system.

In response to the need to conduct virtual/video interviews for the foreseeable future, additional video interview applicant statuses have been created in PageUp.   We have added Video Interview 1 and Video Interview 2 statuses to assist with differentiating between the first and second interviews.  

A Video Interview Scheduling guide was created to provide guidance on how to set up and record the video interviews in PageUp.   The guide also includes helpful information on selecting the best method to schedule the video interview/meeting and sample emails to send to candidates with the video interview meeting details.  We would like to thank the HR Hiring Liaisons that shared their process and emails with us!

In addition, we have created a guide for Video Interviewing Best Practices. The guide contains tips for scheduling and conducting video interviews for hiring managers and search chairs as well as a list of Do’s and Don’ts.  This guide would be a great resource to give to all members of the search committee.  

Both documents are located on the Recruitment & Hiring Resources and PageUp Resources webpages.

Copies of the documents are attached for your convenience.  Please share these new resources with colleagues in your area. 

Scheduled Emails Feature

PageUp has added a new feature!  Emails that are to be sent on a delay will now be viewable under the heading Scheduled Emails.

When communicating with an applicant via email, users have the ability to delay these communications from sending until a specified number of hours/days have passed.  Previously, during this pending state there was no record on the applicant card to show that this action had occurred.  Only when the scheduled email was sent did the email show in the history section of the applicant card. 

Effective July 1, 2020 – All pending applicant communications (whether sent on an individual or bulk basis) are now viewable on the applicant card. The email can be viewed and deleted if necessary.    This is especially helpful if the communication was sent in error.  Edits are not available.  If an edit is needed, delete the scheduled email and send another one with the corrections.

See attached document for a screenshot. 

Nepotism Question Added to Application

Earlier this year, Human Resources added a new nepotism question to application forms in the PageUp system.  Applicants are asked if they have any family members working at UMBC and, if so, to give the name and relationship information.  A reference to the USM policy on Employment of Members of the Same Family (Nepotism) and a list of definitions of “family member” is listed on the application for reference. 

This question should be reviewed by hiring managers during the screening stage, to verify that a supervisor/subordinate relationship will not be created.  Relationships that may cause an ethical concern regarding grants/sponsored awards should also be considered.  The USM nepotism policy applies to all UMBC faculty and staff.  Please contact Human Resources if you have any questions.

Reminder to Upload your Ad Copy if Placing Outside Recruitment Advertisements

If you intend to place outside ads for a search, please create the ad copy and upload it on the documents tab of the requisition.  Human Resources will review the ad, make any necessary changes and provide unique source identification links for you to include in your ad.  These links allow the departments to track the effectiveness of the source of these outside ads.  An ad copy is only needed for advertisements in sources other than the UMBC Jobs website, Higheredjobs and HERC.  A sample ad copy, along with directions, is now available on the requisition under the Documents and Advertising sections.

Hiring Pause Update - May 1, 2020

Hiring Pause Effective Immediately

Thursday, November 14, 2019

This is a training class for HR Hiring Liaisons, Hiring Managers and Search Committee Chairs.  Learn everything you will need to know to successful run a search in the PageUp system.

The Department of Human Resources recently announced a pilot testing phase for the implementation of Faculty requisitions in PageUp.   Changes to the Offer Card will be made to accommodate the additional fields needed for the faculty implementation.

What is changing?

1.      Both staff and faculty hires will share the Offer Card in the PageUp system.  The Offer Card will be divided into sections with some information for all positions, a section for staff positions and a section for faculty positions.  

2.      Additional approval processes will be added.  Please carefully read the name of the approval process to be sure you have selected the correct one.

3.      The Offer letter section, previously used by HR staff only, may now be used to upload the candidate’s justification memo and other hiring documents.  If you prefer, you may continue to upload the justification memo on the applicant card for staff hires.  Either method is acceptable. 

 

When will the change happen?

The change in the Offer Card is expected to be complete by next week.

Are there instructions for the changes?

Attached is a document showing the changes to the Offer Card.  Please note that additional minor adjustments to the Offer Card may be made as the pilot testing for the faculty implementation continues.

The Department of Human Resources in partnership with the Office of the Provost is excited to announce that the faculty requisition process will be transitioning to PageUp.   The current paper Personnel Requisition form and accompanying documents will be replaced with a new electronic version in the PageUp system.  Interfolio will continue to be used for applicant submission and the hiring process.    The College of Arts, Humanities and Social Sciences (CAHSS) has been selected to begin a pilot testing program.  Additional colleges will be brought on at a later date.

A new Faculty Jobs website will be launched providing applicants with a centralized easy to locate job posting site for all faculty positions.  The new site will integrate with higheredjobs and HERC to post the position on those sites automatically. 

Hiring departments will have many benefits of using the PageUp system including, electronic routing and approval process, ability to view the status at any time, cloud based system allowing access from remote locations and much more.

You will begin to see faculty related items in the PageUp system including on your dashboard and hamburger menu.    Please do not submit faculty requisitions unless asked to do so by your Dean’s office at this time.   We are still in a pilot testing phase.

Please share this information with hiring managers in your area.

All questions, related to PageUp, should be directed/referred to Kim Harris or Rosemarie Mahoney in Human Resources.