We have made the following changes to the Payroll website:

•  2017 W2s have been mailed and are available via the Payroll Online Service Center*.  Your 2017 W-2 – This document provides a thorough explanation on what all the numbers mean and how they relate to your year-end pay stub.
•  2018 W4 is NOT YET AVAILABLE -  We will post it as soon as we receive it.  Employees MAY NOT FILE EXEMPT FROM FEDERAL TAXES WITH THE 2017 W4 FORM.  If a W4 is completed as exempt from Federal tax withholding, CPB will not process the form and taxes will be set to maximum tax.  No refund will be issued until the employee files their 2018 tax refund.
• 2018 Federal Tax Memo from Central Payroll Bureau – “State employees should see the new calculations of their federal taxes on January 26, 2018.”  You may log in to the POSC on January 24th to get a preview of your net pay before check day.

Several employees have contacted Human Resources stating that they have received email communications that appear suspicious.  There are several phishing emails going around that are targeting employees stating UMBC HR is contacting them about Payroll.  Please delete these emails. 

The 2 modes of communication that Human Resources uses to email the campus community are automatic messages generated from PeopleSoft (relating to time sheets, time entry, etc.) and myUMBC group posts.  Please ignore posts that are not from these 2 sources.  You can determine if a myUMBC group email is authentic by going to the group directly through myUMBC.  If you see the post there, it was sent by Human Resources.

More information can be found here:

Phishing & Spam

https://wiki.umbc.edu/pages/viewpage.action?pageId=36766495

How can I identify a phishing attack?

https://wiki.umbc.edu/pages/viewpage.action?pageId=70943933

What does DoIT do to protect me from phishing attacks?

https://wiki.umbc.edu/pages/viewpage.action?pageId=1867884

You should have received a holiday message, from President Hrabowski and Provost Rous, which stated that the University will be closed on Friday, December 22, 2017.  As a result of the closure, the leave day will be processed as a University Holiday for leave eligible employees.

Please share the timekeeping guidelines below with the employees in your department. These guidelines do not apply to Contingent I, Student and Adjunct Faculty employees.

1. Employees will manually record the HOL code and the corresponding hours on the time sheet (electronic time sheets will not automatically populate the leave code or hours for this date).

2.  Employees who were originally scheduled off on December 22nd will record HOL on the time sheet and not use their accrued leave for the day.

• If an employee has already submitted his/her time sheet with accrued leave usage (ie. annual, personal, sick, or compensatory time), for December 22nd, the time sheet will need to be rejected by the time sheet approver so the employee may modify the leave usage to HOL and resubmit the time sheet for approval.
• Eligible holiday hours are based on an employee’s FTE (full-time equivalency) and not the employee’s work schedule for the day.  Holiday hours are pro-rated for part-time employees.  For example:  An employee whose FTE is 100% receives 8 hours of holiday; an 80% employee receives 6.40 hours of holiday; a 50% employee receives 4.0 hours of holiday; etc.

3.  Employees who will be required to work on December 22nd will record duty day (faculty and exempt) OR time in/time out (nonexempt) for the day.  The holiday will be processed and reflected in the holiday leave balance as a banked day to use at a later time. Please note that a Holiday Waiver Form will need to be submitted to allow the holiday to be carried over into the 2018 calendar year and not forfeited.

Reminder: Although employees may submit time sheets early, time sheet approvers do not have the ability to approve time sheets before the pay period has ended. Approvers may only reject a time sheet prior to the end of the pay period.

Again, please share this information with your departmental employees. Should you have any questions, please feel free to contact me at mcnamara@umbc.edu or ext. 5-3646.