REMINDER: Submit & Approve Time Sheets for 2019 By 1/9/2020

Wed, 08 Jan 2020 07:47:37 -0500
yearendleaveprocessing

Please be mindful that the last time sheet for pay period 2020-14 (ending 1/4/2020) is the last time sheet that will be processed for calendar year 2019. Below are helpful factors that should be shared with supervisors and leave eligible employees.

To ensure that all leave is recorded and processed correctly for the 2020 calendar year, it is imperative that time sheets (electronic and paper for pay period 14 and prior) are submitted and approved by Thursday, January 9, 2020. These time sheets must be processed in time entry for PR15.

IMPACT: Processing late time sheets after PR15 time entry, for leave eligible employees, will result in leave reductions from the 2020 leave and post inaccurate balances.

Personal leave hours for calendar year 2020 were available to employees for usage as of January 1, 2020. Starting with the time sheet for pay period 15 (1/5/2020 thru 1/18/2020) until the year-end process occurs, employees will notice the personal leave balance will reflect the unused personal hours from 2019 in addition to the hours for 2020. Any personal leave hours used or processed in the system after January 4, 2020 (ie. late time sheets or excess usage) will be deducted from the 2020 personal leave balance.

Supervisors should submit a Holiday Leave Carryover Exception Request Form (https://umbc.box.com/HolLeaveCarryoverExceptionPDF) for any employee approved to carry over unused holiday leave into calendar year 2020. The form must be signed by the Department Head and forwarded to my attention for review and processing.

Employees will notice updated leave balances, inclusive of processed year-end figures, on the time sheet for pay period 17 (ending 2/15/2020). This time sheet will reflect leave balances as of the end of pay period 15.

Payroll Preparers will be able to run the detailed leave report (use pay run id 2020016) to review leave data inclusive of year-end processing. Helpful note: The steps for year-end leave processing are as follows: (1) roll back excess or unused leave from 2019--applicable to annual and personal leave; (2) deduct leave used reported on time sheet 15; (3) add the leave accrual earned for PR15; (4) process manual adjustments entered by HR; and (5) calculate new ending balance.

If you have any questions, please contact me at mcnamara@umbc.edu

Sherrell J. Mcnamara, HRIS Manager