FY 2023 Sensitive Equipment Inventory begins July 1, 2022

Wed, 11 May 2022 13:29:31 -0400

The FY 2023 Sensitive Equipment Inventory will begin on July 1, 2022.The Sensitive Equipment Inventory is a University requirement that is conducted every three years by all campus departments. This procedure is necessary to account for the University's sensitive equipment and to identify any weakness in the University's policies and procedures for safeguarding our assets.

The FY 2023 Sensitive Equipment process has many new improvements! The campus is being divided into three groups for taking the inventory. Dividing the campus into smaller groups will enable the Inventory Management department to provide quality assistance to the property custodians should any difficulties arise. Each group will have 90 days to complete their inventory. After 45 days from the cycle's start date, Inventory Management will contact departments that have not completed their inventory to remind them of the requirement and to offer assistance. This reminder will also help prevent departments from procrastinating until the end of the cycle to have the inventory completed.

Inventory Management is also working with the Division of Information Technology to develop a DocuSign process to submit the Sensitive Equipment Inventory by the due dates. This process will enable property custodians to upload the required documentation for lost assets and will provide a workflow from the property custodian to the departmental approver to asset management, making the final steps to completing the inventory more efficient.

We will provide group assignments and potential training dates in a separate email. Please give your department's property custodian your full cooperation in order to make this task a success!

Remember Team Work...Makes the Dream Work!