FY21 UMBC Bookstore Department Charge Authorization Sheet

Thu, 23 May 2019 14:49:56 -0400

It is the end of another fiscal year. The current Bookstore authorization sheets will expire at the end of June. Please submit a form for the new fiscal year by the first week of July.

Please fill out the UMBC Bookstore Department Charge Authorization Sheet found on our webpage (http://bookstore.umbc.edu/SiteText.aspx?id=22144) to establish an account for the new fiscal year. On the authorization sheets, please write authorized individual chart strings in their entirety (fund, prog fin, dept, project, activity ID, resource type and analysis type). Limit one chart string per PS chart string line. Remember to have appropriate individuals sign the space provided. When you have completed your sheet(s), please return them to the Bookstore.

Any deletions or additions to the sheet over the course of the fiscal year must be sent in writing. Phone authorizations are not accepted. On all grant accounts, the Principal Investigator and Department Chair must sign the UMBC Bookstore Department Charge Authorization Sheet.

Also, please inform your department that they should know the chart string they would like to use for their purchase upon entering the Bookstore, as many departments have multiple chart strings.

One Time Authorization forms can also be found on our webpage, for occasions when someone other than the authorized individual needs to make a purchase. Remember, someone authorized must sign the form to make it effective.

As a reminder, the UMBC Bookstore staff is required to ask for a picture ID when faculty and staff are signing for department charges. This is a state mandated auditing procedure utilized to protect the UMBC community and to prevent illegal use of departmental accounts. It is mandatory that members of your department show their ID when making purchases.

Please return this to the Bookstore as soon as possible so we may continue to provide uninterrupted service.

Thank you for your support throughout the year.