UPDATE: FY24 Budget - True Up
Colleagues,
We have received several questions about true-up. I contacted the Central Budget Office and below is the information CBO provided.
==
The "true up" for both COLAs is for vacant lines. For merit, we allocated an additional amount for all units so that folks had a little more flexibility in awarding merit.
Best,
Martina Buckley, CPA CIAAssociate Provost for Financial Management and Chief of Staff
Office of the Provost
UMBC: An Honors University
Administration Building, Rm 1001B
1000 Hilltop Circle
Baltimore, Maryland 21250
Telephone: 410 455 6578
Colleagues,
As you complete your FY24 Working Budget files, below is some additional information related to all funds budgeting.
- Fund 1111: Must balance to $0 (as it always has)
- Fund 1112: Must balance to $0
- Funds 1113-1116: Do not have to balance to $0; however, if there is a deficit balance, please provide an explanation
- Funds 1253 and 1263: Must balance to $0
Let us know if you have any questions.
Best,
Martina Buckley, CPA CIA
Associate Provost for Financial Management and Chief of Staff
Vania Cruz
Director
Michael Renda, CSSYB
Assistant Director
]]>
Colleagues, As you complete your FY24 Working Budget files, below is some additional information related to all funds budgeting. Fund 1111: Must balance to $0 (as it always has) Fund...
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OPSSC - Office of the Provost Shared Services Center
https://beta.my.umbc.edu/groups/aaoussc
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AAOU Shared Services Center
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Thu, 20 Apr 2023 16:25:34 -0400
Shared Service Center Update
Good Afternoon AAOU SSC Departments,
The shared services center is please to announce we have finalize recruitment for our vacancies, and have received acceptance of offer letters for four (4) new hires. One of which has already started with us, this past Monday (4/10/23), the other three (3) new hires are scheduled to start with us on Monday, May 8th.
Please join us in giving Rachel Garcia, who started with us on Monday, as our Business Operations Coordinator, a warm welcome to the AAOU SSC!
Over the next month, we will be working to get all new hires the necessary system access, which includes the completion of the Paw Procurement System, (PAW) and PeopleSoft Finance Security Access Forms. Some of these forms may require department approval once routed, so if you receive a request to approve an access form for your department via DocuSign, please do not overlook the email, please take a moment to review and approve the form.
We will send a more formal update and welcome to all of our new hires once everyone has started with us in May, with additional details about a timeline and plan to resume full operations for all AAOU SSC departments.
For now, if you happen to receive a DocuSign for your approval for the
Paw Procurement System (PAW) and PS Finance Departmental Approval Security Access form for Rachel Garcia, please review and approve the form. If you have any questions about the form feel free to contact me directly at
vcruz@umbc.edu.
For your reference, this form is giving Rachel approval access to the following functions AAOU SSC handles on behalf of all AAOU SSC departments:
-Requisitions
-Invoices/Payment Requests
-Journal Entries
-Budget Transfers
Thank you,
AAOU SSC Team
]]>
Good Afternoon AAOU SSC Departments, The shared services center is please to announce we have finalize recruitment for our vacancies, and have received acceptance of offer letters for four (4)...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Wed, 12 Apr 2023 14:01:26 -0400
IMPORTANT: FY2024 Working Budget Files
Colleagues,
We are excited to kick off the FY2024 budget process! As one of the first steps in this process, we are sharing your FY2024 Working Budget files so that you can start making any necessary adjustments to salary lines and updating your operating revenues and expenses. Your Working Budget files can be found in our shared Box folder (FY24 folder/FY24 Working Budget File folder). We encourage you to begin updating your file ASAP as there will be a quick turnaround this year.
Later this month, we will send you a preliminary State Support control number. Your control number will be calculated using your current FY2023 budget as the starting point and will be adjusted to cover your mandatory FY2024 expenses (COLA, merit, and minimum wage). Your completed and balanced budget file is due to the AAOU SSC staff (Vania, Mike, and Martina) by Thursday, May 4, 2023.
Should you receive any additional resources through the strategic budgeting process, your file will be sent back to you in June, and you will be given time to make those adjustments at that point.
Detailed instructions for completing your FY2024 Working Budget file have been embedded in the first tab of the file. We also encourage you, or members of your team, to join the Central Budget Office (CBO) team for one of the two training sessions they are holding later this month (links below).
IMPORTANT UPDATES:
All Funds Budgeting
For FY2024, we will be required to budget for all self-support and restricted funds (1112-1116, 1253, 1263). Thus, the FY24 Working Budget files should include all estimated self-support and research activity. The CBO has provided Trend Data by fund and account in the Working Budget files to assist with this task.
Turnover Expectancy
Beginning last year, Turnover Expectancy was budgeted as a percent of total State Support salaries. We made the decision to budget this at the division level for FY2023 and will continue this in FY2024, with the exception of those units/departments that had previously established Turnover Expectancy budgets. This is subject to change in future fiscal years as we perform further analysis to determine the best methodology.
Finally, a series of time slots has been created between May 2nd and May 4th. Should you wish to schedule time with the AAOU SSC staff to help address concerns regarding your working file, please use the following link:
https://calendar.google.com/calendar/u/0/selfsched?sstoken=UUNZbVhZbTE4UV9nfGRlZmF1bHR8MWVjMTA3OTJlNWY5ZjdiYTFmNmRkNWQ2YjM5NjQ1NjM
We are here to answer any questions and provide assistance. Thank you in advance for your assistance in the FY2024 Working Budget process!
Training Sessions:
Tuesday, April 18:
Best,
Martina Buckley, CPA CIAAssociate Provost for Financial Management and Chief of Staff
Vania Cruz
Director
Michael Renda, CSSYB
Assistant Director
UMBC is reintroducing it's annual budget trainings, as it had done prior to COVID. This year there are two training sessions being offered, and the links to those trainings can be found below:
Tuesday, April 18:
Thursday, April 20:
We highly encourage all department staff involved in budget planning to attend one of the meetings, to ensure a smooth working file process for FY24.
Thank you,
Mike Renda
Assistant Director
]]>
Good Afternoon, UMBC is reintroducing it's annual budget trainings, as it had done prior to COVID. This year there are two training sessions being offered, and the links to those trainings can be...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Wed, 05 Apr 2023 15:15:07 -0400
The AAOU SSC is Hiring!
Interested in joining our team...
Good Afternoon,
The Academic Affairs Other Units, Shared Services Center (AAOU SSC) within the Office of the Provost is hiring! We have undergone an internal restructure and currently have four (4) Regular Full-Time Staff position available:
2- Payroll & Hiring Business Services Specialists (Non-Exempt)
1- Administrative & Operations Coordinator (Exempt)
1- Business Operations Coordinator (Exempt)
The AAOU SSC is a centralized group that provides payroll and hiring, finance and budget assistance to departments under Academic Affairs. We serve as the subject matter experts on the University payroll, hiring and general business processes.
If you or someone you know are looking for new opportunities, please view our current openings on the UMBC jobs page here:
This position is open to both internal and external applicants. We are willing to train the right candidates as long as the minimum required qualifications are met for the position applied.
Regardless of skills and prior experience, all new hires will go through an extensive training program and will have an opportunity to experience dedicated one-on-one training with current Subject Matter Experts, individualized trainings, as well as designated team trainings throughout the course of the program. Live training opportunities, as well as access to all written and recorded training materials and resources will be available, to support our hires in their new role.
If you are not interested in this opportunity but know someone who may be, please forward this along! Please also consider posting this to your personal LinkedIn pages, as this will help our postings receive more exposure, which may assist us with successful recruitment and filling of our vacancies.
Thank you,
AAOU SSC Team
]]>
Good Afternoon, The Academic Affairs Other Units, Shared Services Center (AAOU SSC) within the Office of the Provost is hiring! We have undergone an internal restructure and currently have...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Wed, 25 Jan 2023 14:06:21 -0500
*Important Reminder* Time Entry Reports for PR2023016
Good Afternoon and Happy Friday,Those of you who have been designated as payroll preparers and payroll approvers have started receiving notifications from PeopleSoft when HR reaches certain milestones in their process of making time entry available for processing, such as the burst reports becoming available.
The Burst Report notification alerts the payroll preparer that the Time Entry reports are now available for download in PeopleSoft, which is one of the first steps in the Time Entry process.
As a reminder AAOU SSC departments will disregard these notifications for PR-016 and PR-017 as AAOU SSC is still processing Time Entry through PR-017 to align with the final period in which we processed paperwork.
Departments will need to begin reviewing these notifications and downloading the required reports beginning with PR-018 Time Entry which will be on Monday, February 20, 2023.
While Time Entry may open early some pay periods, HR will send a notification to indicate by when Time Entry approval is due in PeopleSoft, and Payroll Preparers and Approvers should take heed of that deadline to ensure they are able to process and approve Time Entry ahead of it.
Again, this will not be the departments responsibility until PR-018 Time Entry on 2/20/23.
If you have any questions, please feel free to submit a General Inquiry ticket, and we will be happy to provide clarification.
Have a great weekend,
Michael Renda
Assistant Director
]]>
Good Afternoon and Happy Friday, Those of you who have been designated as payroll preparers and payroll approvers have started receiving notifications from PeopleSoft when HR reaches certain...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Fri, 20 Jan 2023 17:08:58 -0500
PR16 & PR17 AAOU SSC Paper Timesheet Submissions
Good Afternoon,
The AAOU SSC will be providing Time Entry support for our departments, through the completion of PR-17, which is being processed on 2/06/2023 and 2/07/2023. However, as our RT system has been adjusted to reflect our current finance based services only, you will not be able to access the standard "Paper Timesheet" request option.
In the event you need to submit a paper timesheet for PR-16 or PR-17, please use the General Inquiry queue, and ensure the approved paper timesheet is attached. Paper timesheets will not be accepted if submitted to an AAOU SSC team member via email. You will receive an RT ticket number as confirmation that your ticket has been submitted.
Paper timesheets for PR-16 processing are due to the AAOU SSC no later than 1/19/2023, and paper timesheets for PR-17 processing are due no later than 2/02/2023.
As a reminder, timesheet processing request tickets do not require approval, as the timesheet must contain all appropriate approvals to be processed.
If you have any questions or concerns, please submit a general inquiry ticket, and we will be happy to help.
Thank you,
Mike Renda
Assistant Director
]]>
Good Afternoon, The AAOU SSC will be providing Time Entry support for our departments, through the completion of PR-17, which is being processed on 2/06/2023 and 2/07/2023. However, as our RT...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Wed, 18 Jan 2023 12:15:20 -0500
Friendly Reminder: P-Card Allocations
Good Afternoon,
We have noticed an increase in the number of JE requests related to charges on PCards. As a friendly reminder, departments are expected to review and reallocate P-Card transactions in a timely manner to avoid the need for additional JE requests. Please find instructions for the P-Card reallocation process below and attached for your reference.
Allocating/Reallocating charges on your P-Card Manual:
Allocating/Reallocating charges on your P-Card Training:
Thank you,
AAOU SSC Team
]]>
Good Afternoon, We have noticed an increase in the number of JE requests related to charges on PCards. As a friendly reminder, departments are expected to review and reallocate P-Card...
Presentation
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AAOU Shared Services Center
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Thu, 17 Nov 2022 16:38:30 -0500
AAOU SSC RT Deadlines through January 2023
Good Afternoon,
Please find the finalized version of the FY23 AAOU SSC HR Paperwork Deadline calendar, through January attached. Please note that there are several one day time entry periods this quarter, so please be mindful of submitting all action request tickets by the appropriate deadline.
Please note that we have changed the structure of the deadline calendar to make our deadlines more clear as they relate to your operations, especially for hiring employees.
A copy of the updated calendar is also saved on our website for reference. Anytime updates are made to this document, the most up to date version is saved on our website. We highly recommend accessing the calendar from our site, to ensure you are referring to the most recent version at all times.
Please also remember: Start dates for new hires should be coordinated with AAOU SSC in advance, to ensure the date you wish to hire, is in line with the processing time required and associated deadlines, to ensure a smooth onboarding process, and to avoid payroll delays for new hires.
If you have any questions, or if you require any additional information, please do not hesitate to contact us via our General Inquiry RT queue.
Thank you,
Michael Renda
Business Specialist
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Good Afternoon, Please find the finalized version of the FY23 AAOU SSC HR Paperwork Deadline calendar, through January attached. Please note that there are several one day time entry periods this...
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OPSSC - Office of the Provost Shared Services Center
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AAOU Shared Services Center
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Tue, 08 Nov 2022 17:51:24 -0500
Tue, 08 Nov 2022 17:59:56 -0500