Good Afternoon,

A recent change has been made to the prehire process, by Human Resources, which is going to impact the way prehire forms are currently able to be handled. The recent update by HR is now requiring prehire forms to be routed through the HR Critical Payroll/HRIS Transaction Portal, which inherently requires the payroll preparer and payroll approver names and individual email addresses.

As well, we have received recent guidance from HR that prehire forms are now being accepted and processed alongside or in coordination with onboarding documentation. In the past, we have been advised that the submission of both prehire forms and new hire documentation could result in duplicate EmplIDs being created, which appears to no longer be the case.

As a result, effective immediately, the AAOU SSC will be taking back the processing of prehire forms. Our team will start routing prehire forms on behalf of our departments during the processing of any new hire requests that require a full new hire onboarding packet and I-9 form to be completed. This will ensure employees have credentials created, even if there is a delay in the hiring or I-9 process.

If you need credentials created for a future hire, for whom you cannot submit a new hire ticket, or if you have questions about this process update, please submit a general inquiry ticket, and we will be happy to assist you.

Thanks,

Michael Renda

Assistant Director